Admin & Finance Clerk

Responsible for providing administrative and financial support to ensure efficient operations of the office. This role involves handling various administrative tasks while assisting in basic financial functions, including bookkeeping, invoicing, and budget tracking.

1. Administrative Document Management:
1. Prepare, organize, file, and archive administrative and financial documents (invoices, purchase orders, contracts, etc.).
2. Track payments, receipts, and bank statements.
3. Organize and maintain the filing system for both paper and electronic documents.
2. Accounting Support:
1. Assist with managing accounts payable and accounts receivable.
2. Verify the accuracy of invoices and financial documents.
3. Input data into accounting software (QuickBooks) and maintain accurate financial records.
4. Help prepare monthly financial reports and balance sheets.
3. Invoice and Payment Processing:
1. Verify and enter invoices into the accounting system.
2. Prepare payments for approval and ensure payments are made on time.
3. Monitor the company’s bank accounts and perform bank reconciliations. 

4. Administrative Assistance:
1. Provide general administrative support to the department for daily tasks.
2. Customer care - Answer calls and emails
3. Maintain accurate customer records in the system, including contact details, inquiries, and resolutions.
4. Generate reports on customer feedback and trends to help improve service.
5. Internal and External Communication:
1. Collaborate with other departments to ensure smooth operations.
2. Maintain positive communication with suppliers, clients, and financial partners.