Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support day-to-day office operations in the South East Region This is a full-time opportunity for someone who enjoys keeping things running smoothly, communicating clearly, and helping a team stay focused and productive.

In this role, you will help in planning and managing regular maintenance activities. He/she is often the link between management, staff, and external vendors. He/ She will be responsible for providing administrative and clerical support to ensure the efficient operation of the department. This role supports managers and employees through a variety of tasks related to organization, communication, scheduling, record management, and office coordination.

This role is crucial for maintaining strong relationships throughout the organization that allow Executives to focus on high-level responsibilities for their department.

We are looking for someone who is dependable, discreet, and comfortable working with a variety of people and tasks. Strong attention to detail, good time management, and a helpful attitude are important for success in this position. 

Please find a non exhaustive list of duties: 

• Provide general administrative and clerical assistance to support staff.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain filing systems, both electronic and physical related to maintenance/facilities operations (Smartsheet, intervention report,etc)
• Manage office supplies inventory and place orders when necessary.
• Managing accounts and performing basic bookkeeping
• Managing Daily Attendance Request
• Negotiating contracts, processing invoices, and ensuring quality service from vendors is an integral part of the facility coordinator’s role. You work closely with different stakeholders, ensuring all services are delivered on time and up to standards.
• Ensure relationship with different partners
• Assist in fleet operations
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Coordinate and schedule meeting logistics, including room bookings and preparation of materials, and minutes of meeting
• Act as a point of contact for internal and external stakeholders
• Maintain accurate records and databases ensuring documents are organized and accessible
• Input, update, and verify information in company systems.
• Generate and manage reports while providing data support as requested for internal needs and regards various stakeholders ex: Supplier (Telecom, Lighting, etc....)

This role offers an excellent opportunity to build practical experience in a Fast working environment. 

If you are proactive, well-organized, and take pride in supporting others, you could be a great fit for our team. We value individuals who communicate respectfully, learn quickly, and bring consistency to their work each day.

Join a workplace where your contribution matters and where your support helps create a smooth and professional experience for staff, clients, and visitors alike.