Payroll & Compliance Lead

Our client in the healthcare industry is recruiting a Payroll & Compliance Lead

Our client in the healthcare industry is recruiting a Payroll & Compliance Lead

 Main Purpose of the Job

To manage all payroll activities, ensuring compliance with company policies and legal requirements, overseeing compensation and benefits (C&B) operations, and supporting HR budget processes. To maintain accurate payroll records and budget records, processing payments, and ensuring that all HR policies are up-to-date and effectively implemented.

 MAIN RESPONSIBILITIES 

1. Payroll Management

• Lead the monthly payroll process, including leave and attendance, to ensure timely and accurate payments.
• Audit and streamline the payroll process to identify inefficiencies, risks, and inaccuracies; lead improvement initiatives

2. Budget Process and Annual Salary Increase

• Oversee the bonus payout and salary increase process in July.
• Ensure that the annual HR budgets are updated accordingly for all Corporate departments and integrate any last-minute changes
• Finalize the budget and bonus templates for the next fiscal year, ensuring proper integration with Finance.
• Design high-level budget process guidelines, including Gantt charts and timeframes, for ExCo and BUs.

 3. Compensation and Benefits Operations 

• Collect benchmark data on C&B, HR policies in healthcare, and define norms for company.
• Define and document the pay and benefits entitlements for all roles in the company.
• Create and recommend learning and development opportunities for career progressions.

1. Compliance and HR Policy Management

• Develop and/or update all existing HR policies and document the company HR Policy Manual (online repository).
• Support the preparation for CHKS for payroll-related elements, including providing necessary evidence to auditors.
• Ensure the process guidelines include BOT, RPTC templates, and REMCO/Board templates for review/approval.

1. Data Management and Support

• Clean up the current HR/Payroll folders on the Drive to ensure easy access to any payroll/budget documents past and present.

1. Employee Relations

• Handle employee relations issues such as conflict resolution, grievances, and disciplinary actions.
• Promote and positive and inclusive work culture.

1. Compliance

• Ensure compliance with applicable laws in Mauritius.
• Ensure compliance with the company’s regulations.
• Ensure compliance with CHKS standards and/or ISO requirement, as applicable

1. Payroll Metrics & Analytics

• Responsible for payroll data and related dashboard reporting.
• Implement the approved payroll dashboard using Business Intelligence (BI) tools.
• Maintain the payroll dashboard, based on Sicorax extracts, meeting approvers' needs, and requiring no human intervention to avoid errors.
• Implement the same payroll dashboard in other territories (Uganda and Madagascar).

1. Project Management

• Participate actively in team led projects – CHKS, Budget, Benefits renewals/RFPs, System maintenance, etc.
• Ensure all projects are run within budget.

1. Key Outcomes

• Timeliness and accuracy of payroll processing.
• Up-to-date and comprehensive HR Policies Manual.
• Employee satisfaction with pay and benefits services.
• Successful implementation of a revised payroll process and dashboard.
• Accurate and timely HR budget updates and integration

Qualification & Experience:

• Degree or postgraduate degree in relevant field (e.g. Accounting, Finance, Business Administration)
• +5 years in relevant field in relevant field (e.g. HR, Accounting, Audit, Budgeting, Finance), at least 1 year payroll exposure

Key Competencies:

• Proficiency in HRIS or payroll software.
• Strong analytical and problem-solving skills.
• Strong knowledge of employment terms and regulations
• Ability to work independently and manage multiple tasks effectively.
• Experience in the healthcare industry is a plus
• Knowledge of payroll and compliance requirements are a plus

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.