Human Resource Officer

Responsible to execute & support human resource operations in Baker Tilly. You will report to the HR Executive will play a crucial role in ensuring the smooth operation of HR processes and initiatives.

Duties and Responsibilities

1. Talent Acquisition & Onboarding:

• Assist in recruitment by posting job vacancies, screening resumes/CVs and coordinating interviews.
• Continuous screening and identification of potential candidates fit for Baker Tilly requirements.
• Maintain records of applications received with the progress status thereof until onboarding completion.
• Facilitate the onboarding process for new employees, including preparing offer letter, employment contracts, conducting orientations and ensuring compliance with onboarding requirements.

2. Payroll Administration:

• Assist internal finance in maintaining payroll operations by abiding to policies and procedures.
• Ensure that other payment and /or deduction in payroll is properly authorized.
• Assist internal finance to process payroll in a timely and accurate manner & minimizing manual adjustments.
• Assist internal finance in preparing and managing monthly payroll for Workers.
• Maintain payroll information by collecting, calculating and entering data.
• Ensure that the attendance / leaves records of all staffs are updated and monitored properly.
• Assist in calculating the Govt increment and back pay.
• Process and close payroll monthly with the assistance of internal finance team.
• Keep up to date records of joiners and leavers on a monthly and annual basis.

 3. Employee Relations:

• Act as a point of contact for employee inquiries and concerns, provide guidance and support as needed.
• Assist in resolving employee relations issues through effective communication, conflict resolution and adherence to company policies and procedures.

4. Performance Management:

• Support the performance process by coordinating performance evaluations, tracking performance metrics, and assisting in the development of performance improvement plans.
• Collaborate with managers to address performance issues and promote employee development and engagement.

5. Training and Development:

• Coordinate training and development initiatives, including identifying training needs, scheduling training sessions and tracking employee participation.
• Assist in the development and implementation of training programs aimed at enhancing employee skills and competencies.

6. HR Administration:

• Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance withdata protection regulations.
• Maintain in the administration of HR processes such as payroll, benefits enrolment, and leave management.
• To do follow up on the End of Probation report.
• To prepare warning letters as and when required.
• To update worker’s personnel file and Masterfile (HRMS) on a regular basis with regards to training and HR related activities and should update HRMS.
• To maintain employee list & employee benefit administration, such as leave records, medical, insurance cover and others (For Staffs and workers).
• To liaise with HRDC for refund purposes (prepare G1 and G3).
• To enroll new employee through YEP and follow up for refund.
• Draft contracts of employment, disciplinary letters, memos, and other relevant documents as required.
• Ensure all reports are up to date.
• Maintain all recordings properly.

7. HR Policies and Compliance:

• Assist in the development and communication of HR policies, procedures and guidelines.
• Ensure compliance with employment laws and regulations, conducting research and providing recommendations as needed.

 8. HR Projects and Initiatives:

• Participate in HR projects and initiatives aimed at enhancing HR processes, promoting employee engagement, and supporting organizational objectives.
• Contribute to the development and implementation of HR strategies and initiatives aligned with business goals.

 9. Additional Responsibilities:

• Undertake any other duties as assigned by management to support HR and organizational objectives.

Requirements and skills

• Bachelor’s degree in human resources management.
• At least 2- 3 years’ experience in an HR role.
• Strong understanding of HR principles, practices and regulations.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in MS Office applications and HRIS (Human Resources Information System) software.
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented.