Executive Assistant
- Plaine Wilhems
- Negotiable
- Permanent
- Added 01/11/2024
- Closing 17/11/2024
- HR Team
The Executive Assistant consists mainly in facilitating communications within an office and fielding interactions with the public. You shall work closely with the General Manager in the organization of meetings and managing his calendar and providing support to teammates as required.
KEY DUTIES:
- Act as a liaison between the General Manager and internal/external parties, ensuring effective communication.
- Coordinate and organise meetings, conferences, and events, including logistics and materials preparation.
- Booking of meeting rooms, set up conference calls and take messages and minutes during each meetings.
- Efficiently manage and prioritise the General Manager’s calendars and appointments.
- Take accurate meeting minutes, distribute them within 2 days, and follow up on action items.
- Screen and prioritise incoming communications, ensuring timely responses and appropriate redirection.
- Draft and edit business documents for the GM, including emails, memos, reports, and presentations.
- Maintain confidential files, records, and databases with utmost accuracy and discretion.
- Liaising with managers for the organisation of lunch with any professional parties.
- Prepare and edit correspondence, reports, presentations and other documents as required.
KEY COMPETENCIES:
- Strong written and verbal communication skills.
- Good organisational and time management skills.
- Excellent interpersonal skills and the ability to build relationships at all levels.
- Proficiency in Microsoft office Suite.
- Good team player and adapt quickly to changing environment.
- Foster cooperation and teamwork to achieve objectives.
- Safeguard confidential information with trustworthiness.
- Perform well under pressure and maintain attention to detail.
KEY QUALIFICATION:
- Diploma / Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience as an executive assistant or in a similar administrative role.
Candidates wishing to apply are invited to send their motivation letter and CV by latest 17 November 2024 to the HR Manager, ABC Foods, Avenue Trianon, Trianon.
For more information on the Company, please visit our website: www.abcfoods.mu
ABC Foods reserves the right to call the best qualified candidates for interviews.
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