Payroll and Administration Officer

The role of the payroll and admin officer is to ensure that employees are paid accurately and timeously. This is a 12-month contract. You will work 3 days remotely and 2 days at the office.

• Implementing the appropriate and required production/productivity/quality and customer service
• Adopting a standard operating practice document to ensure that operational standards applicable to payroll administration are met
• Implementing system and workflow/process improvements
• Ensuring employee and payroll data is aligned to global employee management system and working within required approval processes
• Ensure adherence to agreed SLA’s with payroll system provider
• Ensure compliance with all regulatory requirements in relation to payroll
• Attending to and resolving all payroll related queries including managing leaves and leaves balances, unpaid leave, overtime, employment status and remuneration changes in the payroll system
• Creation of new employee data into the company payroll database
• Ensuring exiting employees are correctly terminated from the company payroll database and calculation of termination benefits
• Resolving employee queries about compensation, taxes, benefits, and deductions.
• Administration of employee benefits such as company car loans schedules, pay related exam passes, annual bonus, 13^th cheques, passage benefits, pension benefits, medical benefits, etc.
• Checking the monthly payroll checklist to ensure all payroll related calculations are effected correctly.
• Checking the monthly payroll variance report to identify and indicate changes between previous and current payroll runs
• Preparing for payment execution by verifying records, calculating, and ensuring that electronic transfers are duly approved and effected
• Co-ordinating payments to 3^rd parties, e.g. medical aid, retirement funds, et cetera
• Process workers compensation claims, reconciling reimbursements and correspondence
• Completion of annual survey of employment and earnings from the labour department
• Processing of stock transactions or cash settlement options and reporting the income for tax purposes
• Ensuring payroll entries are correctly allocated for tax purposes.
• Filing all payroll records in the appropriate folders and employee files
• Assist with audits by providing records and documentation
• Assistance with HR administration duties and participation in other HR Projects including payroll migration project and salary benchmarking.

Qualifications.

• Bachelor’s Degree/Diploma in Finance or HR is preferred

Knowledge.

• In-depth and expert knowledge of payroll management and all technical aspects relating to payroll administration and management
• Computer literacy and in-depth experience in MS Word and Excel and payroll systems
• Demonstrate good knowledge tax laws and workers rights act and any other relevant legislation

Skills and Attributes.

•  Numerical aptitude, accuracy and attention to detailAbility to maintain employee confidence   in dealing with confidentiality and protection of sensitive information.
• Well-developed analytical skills.
• Workload and time managementWell-developed communication skills.