Administrative Officer (2446-AOFF)

Our client, in the Accounting and Consulting Services is seeking to recruit an Administrative Officer who will play a pivotal role in providing support to the Managing Director and team.

This role involves managing day-to-day administrative tasks, coordinating office activities, and maintaining a professional and respectful work environment. Also, promoting a positive work culture by fostering a collaborative atmosphere.

Responsibilities:

• Assist the Director in the daily administrative duties and responsible for maintaining the decorum at the office.
• Ensure necessary company's records are maintained that can readily provide current, accurate and accessible information. [Eg. Insurance policies, Office rental etc]
• Responsible of office maintenance, IT matters and ensuring office supplies are stocked by liaising with respective third parties when applicable.
• Ensure that all employees adhere to the office's code of conduct and maintain a professional environment.
• Responsible for ensuring that statutory requirements are identified and met [eg. Insurance renewal, MD ACCA Practising certificate, annual renewal of membership, application/ renewal of Data Protection, application to any potential registry and associations) that would bring value to the firm's business operations.
• Assist the team in setting-up yearly agenda with regards to important dates imposed by the local authorities [eg. Payment of Trade Licences]
• Support the Director in the preparation of all documentation required for the smooth running of the firm including taking appointments, taking minutes when required.

Client related corporate matters:

• Preparation of new client onboarding pack and follow-up with client.
• Ensure that all client's data and corporate documents are up to date.

Work on basic Corporate Secretarial duties such as:

• Preparing Board Resolutions.
• Assisting in company incorporation.
• Handling bank account opening for clients.
• Online payment of client Trade Licence and Annual Registration fees.
• Liaising with the Registrar of Companies & MRA when needed for queries and follow up of on-going matters.

Profile:

• Applicants must be able to demonstrate understanding, experience and ability.
• Demonstrable experience of working in a similar role at a comparable level with good administration and secretarial skills.
• Demonstrate ability to plan, organise & anticipate requirements well in advance to support the smooth running of the business.
• IT literacy: experience of Word, Excel, PowerPoint.
• Excellent verbal and written communication skills.
• Versatile with a great capacity to adapt to a fast-moving SME culture.
• Positive attitude and always willing to run the extra-mile.