Administrative & Accounts Assistant (2507-AAAS)

Our client, a freeport operation company is seeking to recruit a dynamic candidate for the post of Administrative and Accounts Assistant.

Responsibilities:

Administrative Tasks:

• Maintaining records of import/export shipments, customer details, inventory, and transaction histories.
• Handling correspondence with suppliers, customers, customs, and other stakeholders.
• Preparing and organizing documents like bills of lading, invoices, purchase orders, and customs clearance paperwork.
• Organizing meetings, travel, and shipments, coordinating between various departments and external partners.

Accounting and Financial Tasks:

• Issuing invoices for services or goods delivered, ensuring payments are processed on time.
• Tracking financial transactions, including expenses related to shipments, tariffs, customs duties, and vendor payments.
• Managing payments to suppliers, as well as collecting payments from clients.
• Preparing financial reports to monitor the company's financial health and assist in budgeting.
• Ensuring that accounts match, and discrepancies are investigated and resolved.

Compliance and Regulations:

• Ensuring that all documentation and financial processes comply with international trade regulations, customs laws, and other relevant standards.

Inventory Management:

• Monitoring stock levels of goods for import/export, handling logistics, and ensuring accurate inventory records.

Profile:

• HSC with relevant qualification in accounting.
• At least 2 to 3 years' experience in a similar position.
• Proficiency in Microsoft Office tools.
• Attention to Details
• Ability to manage multiple tasks and deadlines efficiently.
• Ability to interact with various stakeholders including suppliers, clients, and regulatory bodies.
• Basic Accounting Knowledge - Understanding of financial processes and tools such as invoicing, bookkeeping, and financial reporting.
• Knowledge of Import/Export Regulations - Familiarity with global trade laws, customs regulations, tariffs, and import/export documentation requirements.