Accounts Payable Officer

Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization. Assemble invoices to be completed for payment.

Main Duties & Responsibilities

• Verification of all inventory invoices uploaded through MC received from Control
• Booking of Direct purchase invoices
• Flag and clarify any unusual or questionable invoice items or prices
• Reconciliation of invoices along with the Supplier SOA and Ageing
• Ensure that all invoices are attached along with the delivery note and PO and signed by the head of department
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to enquiries in a timely manner
• Attend and respond to all emails and supplier calls on timely basis
• Provide monthly reports
• Assist with month end closing
• Provide supporting documentation for both internal and external audits
• Maintain accurate historical records
• Preparation of payment- Both Cheques and Internet Banking
• Ensure all the invoices are marked as posted and paid
• Ensure all cheque are duly signed by the respective signatories
• Recording of all cheque prepared and signed
• Verify with Chief Accountant and/or Financial Controller before releasing payments
• Responsible for compiling Entertainment/Void/Returns Checks from PMS on daily basis
• Any cognitive tasks assigned by the Chief Accountant and/or Financial Controller