Front Desk Coordinator

Front Desk Coordinator

Manage the front desk at the office:

• Answering incoming calls
• Provide people with information
• Direct visitors and engage in customer service
• Perform administrative tasks
• Liaise with suppliers and vendors
• Take delivery and manage office materials
• Track expenses, coordinate the procurement and inventory of stationery
• Assist the HR Department in administrative tasks as when and required

Manage Company Transport:

• Coordinate transportation resources
• Be the mediator between the transport contractor and the employees
• Handle all feedback and complaints from employees
• Review and revise the transportation schedules on a regular basis to ensure increased efficiency and to reduce costs
• Cross check and reconcile the transport billings
  • Calculate billing transportation for each week
  • Calculate transport breakdown for each month
  • Send account department transport breakdown at the end of each month

Manage Building Facilities:

• Oversee all activities inside the building
• Liaise with the syndic / Landlord
• Supervise cleaning crews and maintenance workers
• Schedule all preventive maintenance tasks
• Respond to maintenance emergencies
• Handle all complaints regarding the building and take appropriate action to resolve the issues
• Track all the pending works to ensure that needful is being done on time
• Documenting processes and keep maintenance records and expenses trackers
• Liaise with suppliers and vendors regarding building products and office equipment