Executive Assistant - Marketing
- Plaine Wilhems
- Not disclosed
- Permanent
- Added 30/03/2024
- Closing 29/04/2024
Perform administrative duties for the Marketing Operations & Marketing Workshop Department and assist the Senior Manager in the Human Resource and administration of the Marketing Departments
RESPONSIBILITIES
- Plans, coordinates and attends meetings
- Prepares and sends minutes of meetings with follow-up action points
- Coordinates with travel agents / hotels for business trip of Managers / Staff
- Manages Senior Managers calendar
- Gathers and sends invoices to finance for supplier payments.
- Screens and follows up on internal and external calls.
- Attends client queries by phone and in person.
- Dispatches department documents via post, internal channels, and fax.
- Handles filing and archiving of documents.
- Monitors stock of booklets and reviews templates as needed.
- Informs maintenance/engineer team of office issues.
- Manages petty cash and records expenses.
- Monitors marketing expenses and corporate budget.
- Prepares letters for advertising sign permits.
- Handles billboard payments and contracts.
- Contacts suppliers for billboard repairs.
- Coordinates with courier companies for document/product dispatch.
- Organizes marketing materials transfer for Rodrigues.
- Raises internal purchase requests and follows up on deliveries.
- Prepares budget provision lists.
- Inputs budget data and prepares reports.
- Gathers documents for senior manager approval.
- Assists with event organization and attendance management.
- Input/ Finalises attendance. Leaves, overtime on Vipertex – payroll System. Check report and finalises & closes Payroll
- Prepares Special Allowance when required (Activation)
- Manages stationery orders and document binding.
- Coordinates IT equipment repair/maintenance.
- Receives material samples and assists with pest control.
- Supports brand managers on marketing projects.
- Assists with TCU Boardroom requirements.
- Processes IPR/GRN and dispatches documents.
- Any other cognate duties
Qualifications and skills required
- HSC Holder
- Computer literate
- Good communication skills
- Detail oriented
- Knowledge in Navision and Agvipertex will be an advantage
Work Experience
- 1 year in administrative / secretarial duties