Administrative and Facility Coordinator

Hapag-Lloyd has a history of over 175 years, having been founded in the year 1847. Hapag-Lloyd is a financially stable company and is publicly listed on the Frankfurt, Germany stock exchange.

Hapag-Lloyd is a leading global liner shipping company, having its head quarter in Hamburg, Germany, operating 266 modern ships and transports about 12.0 million TEU (Twenty-foot Equivalent Unit) per year. The company presently has around 16, 300 motivated employees in 403 offices in 140 countries. Hapag-Lloyd offers a fleet with a total capacity of 2 Million TEU, as well as a container stock of approximately 3.0 million TEU including one of the world’s largest and most modern reefer container fleets. A total of 113 liner services worldwide ensure fast and reliable connections between more than 600 ports on all the continents.

Hapag-Lloyd has a history of over 175 years, having been founded in the year 1847. Hapag-Lloyd is a financially stable company and is publicly listed on the Frankfurt, Germany stock exchange. 

Hapag-Lloyd Quality Service Centre (QSC) Mauritius is looking for an Administrative and Facility Coordinator with the below responsibilities:

• Ensure the smooth functioning of the Facility and Administrative operations of the organization
• Greeting and welcoming office guests
• Manage reception area and other clerical duties
• Make necessary office transport, travel and logistics arrangements including visa applications
• Arrange Hotel bookings and airport transfers
• Vendor contract management
• Be responsible for office procurement, maintenance and liaison with vendors
• Analyze quotes and invoices.
• Manage office and parking spaces.
• Coordinate office events.
• Planning and coordinating interventions for office facilities’ maintenance.
• Perform additional job-related duties as assigned.

Qualifications and Technical Job Requirements:

• Minimum HSC and 2 years of related work experience;
• Experience in travel management will be an advantage;
• Intermediate to advanced level skill in MS Excel, Word & MS Access;
• Excellent command of written and spoken English 

As an organization,  

• We provide a robust training program. Every staff undergoes a training program, and we will train you to handle your tasks.
• We provide many opportunities for professional growth, in a fast growing organization.
• We will provide you with exposure to international processes & practices.

As a global company, we offer:

• A Professional work environment
• Continual learning opportunities through our online portal
• We provide you with experience in working with Offices / Customers / Vendors across various African countries from one location.
• Exposure to global process and systems
• Exposure to colleagues across the different offices across the world.

Our Shift timing proposed for the post of Administrative & Facility Coordinator is from 1 p.m. to 10 p.m.

If you fit the above requirements, apply now!