Receptionist cum Administrative Clerk

SCHEME OF DUTIES

The Receptionist cum Administrative Clerk is the first point of contact for the company and supports
day-to-day administration, including lease, attendance and office records.

A. Reception
 Welcome visitors, clients and suppliers in a courteous and professional manner, and direct
them to the appropriate person.
 Answer, screen and transfer telephone calls; take and pass on accurate messages.
 Keep the visitors’ register.
 Manage meeting-room bookings
 Keep the reception area clean, tidy and presentable at all times.

B. Administrative support
 Provide general administrative and clerical support to management and staff.
 Prepare reports and other correspondence.
 Maintain an organised filing system, both physical and electronic, and retrieve documents
when required.
 Order and monitor office supplies and stationery and keep stock records.
 Coordinate with the Driver & Messenger for document collections, deliveries and others.

C. Lease agreements
 Contact tenants regarding renewal of lease agreements.

D. Attendance and staff records
 Record and maintain daily staff attendance.

E. Other records and duties
 Maintain records of utility register.
 Perform any other related duties assigned by management.

QUALIFICATIONS AND REQUIREMENTS
 Cambridge Higher School Certificate (HSC).
 At least 1 to 2 years’ experience as a receptionist, administrative clerk or in a similar role.
 Good working knowledge of Microsoft Word, Excel and Outlook.
 Good spoken and written English and French.
 Well organised, accurate and able to keep records up to date.
 Courteous, well presented and with good interpersonal skills