Administrative Officer

Digital Kites Ltd, an advertising and communications agency, is looking for an organised and proactive Administrative Officer to support its daily administrative and accounts-related activities.

Key responsibilities

• Handle day-to-day office administration, correspondence, filing and record keeping.
• Liaise with media houses and suppliers for quotations, bookings, orders and follow-ups.
• Prepare quotations, purchase orders, invoices and other administrative documents.
• Enter and update transactions in the company’s accounting software.
• Follow up on client payments, supplier invoices and supporting documents.
• Assist the team with scheduling, project documentation and logistical arrangements.
• Carry out any other ad hoc administrative duties as required to support the team and the agency’s operations.

Candidate profile

• Good organisational skills, attention to detail and the ability to manage multiple tasks.
• Good written and verbal communication skills in English and French.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Familiarity with accounting software and basic bookkeeping.
• A professional, reliable approach and the ability to work independently and within a team.
• Previous experience in a similar role would be an advantage.