Accounts Officer

Duties and responsibilities

• Maintain and reconcile the company’s accounts, including tracking and categorizing expenses, recording transactions, payments, and processing invoices.
• Perform regular bank reconciliations to ensure accuracy and completeness of financial records.
• Follow up with debtors, maintain and reconcile accounts receivable records, monitor ageing of receivables, and coordinate with billing officers for timely collections.
• Maintain relationships with suppliers, manage purchase orders and invoices, and resolve any discrepancies.
• Maintain VAT and TDS records for the monthly returns in compliance with regulations.
• Prepare cheques, handle banking cheques and cash deposits, and ensure proper documentation.
• Reconcile and replenish the petty cash balance as needed.
• Monitor emails and handle phone calls from stakeholders, including insurance companies, suppliers, doctors, and management. Address queries and facilitate effective communication.
• Assist in preparing periodic financial reports and statements for internal use and external audits.
• Ensure accuracy and completeness of financial data.
• Assist in implementing and maintaining internal controls to safeguard company assets and ensure compliance with financial policies and procedures.
• Provide support during internal and external audits by preparing required documentation and addressing auditor queries.
• Assist in the implementation and upgrading of financial systems and software to improve efficiency and accuracy.
• Support the preparation and monitoring of departmental budgets and track expenses to ensure adherence to budgetary constraints.
• Assist in processing payroll, including accurate calculation of salaries, deductions, and benefits.
• Maintain payroll records.
• Reconcile payroll reports with accounting records and handle payroll inquiries from employees.
• Prepare and file for the monthly returns in compliance with the regulations.
• To perform any other cognate duties as and when requested in the Accounts Department. 

Qualifications and Skills:

• Higher School Certificate (HSC) or any relevant professional certification (ACCA)
• Proven experience in a similar accounting role.
• Good knowledge of financial and accounting procedure and regulations.
• Proactive with attention to detail.
• Good time management skills.
• A good team player with a willingness to learn.
• Ability to work efficiently under pressure