Expense Administrator

Finance graduates / 1-2 years' experience - this one is for you. We are looking for a stand out grad - someone with great marks, interesting hobbies and an energy that matches our high performing team in Grand Baie. 

We are looking for an Expense Administrator to support the Financial Reporting function.
The role is responsible for the accurate and timely processing of employee travel and expense claims and supplier invoices, ensuring compliance with
company policy, sound internal controls and complete, well -supported records.

Requirements:
• Finance degree or diploma 

•  Intermediate Excel skills
• Strong time management and ability to meet deadlines
• Excellent communication and interpersonal skills
• Attention to detail and high level of accuracy
• Ability to handle confidential information with discretion

Advantageous:
• Experience with Sage X3 or similar ERP systems.
• Experience with travel and expense management platforms such as Navan and Visa Spend Clarity.
• 1 to 3 years' experience in expense administration, accounts payable or a similar role
• Working knowledge of VAT invoice requirements
• Experience processing multi -currency transactions across multiple entities.

Main responsibilities: 

•  Review and process employee travel and expense claims in line with the company expense policy.
• Ensure all supplier invoices are supported by valid tax invoices, receipts and appropriate approvals.
• Reconcile company card and travel and expense platform transactions to supporting documentation.
• Allocate expenses to the correct general ledger accounts, cost centres and legal entities, including the correct VAT
treatment.
• Prepare supplier payment runs for review and approval.
• Perform monthly supplier statement reconciliations and resolve discrepancies.
• Maintain supplier master data, including the verification of new and changed banking details.
• Identify and escalate policy exceptions, duplicate claims and irregularities.
• Respond to employee and supplier queries in a timely and professional manner.
• Support the external audit process by providing documentation for sampled transactions.
• Maintain accurate and well -organised records of all expense and invoice documentation.