Finance & Administration Manager

Position: Finance & Administration Manager

Department: Finance & Administration

Scope: Fleeti subsidiaries in Mauritius and Tanzania

Location: Moka, Mauritius

Reporting line: Country Managers, Mauritius and Tanzania

Functional reporting: Group Financial Controller, then Group CFO

Working relationships: Local and Group teams, accounting firms, public authorities and external partners

About the group

Fleeti is a pan-African tech group developing an IoT-SaaS fleet management platform.

Our technology enables organisations to collect and analyse data from their vehicles, machines and equipment in order to optimise their operations: reducing costs, improving safety and limiting the environmental impact of their activities.

In 5 years, Fleeti has opened 9 subsidiaries, serves 800+ customers and brings together 100+ employees. Joining Fleeti means becoming part of a fast-growing international team, with the ambition of becoming a pan-African leader in connected operations.

Role purpose

As Finance & Administration Manager for Mauritius and Tanzania, you are responsible for the financial, accounting and administrative management of both subsidiaries and manage two assistants. You oversee local operations in close collaboration with the Country Managers, the accounting firms and Group Finance. You are responsible for the proper execution of invoicing, collection, payment and closing processes, in compliance with local regulations and Group procedures.

Key responsibilities

1. Accounting and financial management

• Supervise the outsourced bookkeeping, prepare monthly and annual closings and ensure the reliability of both subsidiaries’ accounts, in coordination with the Group Financial Controller.
• Master and manage the customer invoicing process in Odoo; ensure operational collection, including difficult cases, dispute handling and aged balance monitoring.
• Ensure bank transactions are regularly recorded, reconciliations are performed, receipts are matched, and customer and supplier balances are monitored.
• Monitor cash flow, anticipate liquidity needs, and prepare and control payments (suppliers, salaries, social contributions, taxes and duties), verifying that they are justified and compliant.
• Ensure the quality and regular update of the analytical mapping of the general ledger, in line with Group rules.
• Prepare and coordinate the annual audits of both subsidiaries (Mauritius and Tanzania): ensure the accounts and supporting documents are reliable, respond to auditors’ requests together with the accounting firms, and follow up on adjustments and audit points until they are resolved, under the functional supervision of the Group Financial Controller.

2. Administration, HR and compliance

• Ensure compliance with the administrative, tax, social and legal obligations applicable in Mauritius and Tanzania, with the support of local advisors and service providers.
• Manage the administrative follow-up of customer, supplier and partner contracts, as well as their key deadlines.
• Supervise and control payroll preparation, declarations and social obligations, working with the relevant parties and ensuring deadlines are met.
• Act as a point of contact for banks, public authorities and external partners on administrative and financial matters.

3. Financial processes and tools

• Ensure Odoo is used correctly and Group procedures are followed, particularly for invoicing, collection, accounting and payments.
• Contribute to improving and automating financial and administrative processes.
• Support sales and operations teams on day-to-day financial, contractual and administrative matters.
• Lead, organise and review the work of two assistants, allocate tasks and support their professional development.

Candidate profile

Education and experience

• Higher education degree in finance, accounting, management or business administration (Master’s degree or equivalent).
• At least 5 years’ experience in a versatile finance and administration role, with proven autonomy in payroll, payments, invoicing and collection; management experience is desirable.

Technical skills

• Strong command of accounting, closings, payment control, payroll, invoicing and collection, including complex cases.
• Proficient in Excel and comfortable with management tools / ERPs; experience with Odoo is an advantage.
• Ability to work with accounting firms and local service providers across different regulatory environments.

Personal qualities and languages

• Autonomous, rigorous, able to prioritise, manage two subsidiaries simultaneously and lead a small team.
• Pragmatic, responsive, a strong communicator with a service mindset towards operational teams.
• Professional French and English, both written and spoken.

Share your CV with [email protected]