Payroll & HR Administration Officer

Payroll & HR Administration Officer
Chemtech Group | Full-time, Permanent

Role Overview

For more than 40 years, Chemtech Group has grown by looking after the people behind its work. Today our team members work across Medtech, Fancy Finds, Graphic Supplies, and our other subsidiaries in Mauritius, Madagascar, and Seychelles.

As Payroll & HR Administration Officer, you make sure every colleague is paid correctly and on time. You keep our records accurate and our HR administration running smoothly. You are often the first-person colleagues turn to with a question, so your care and follow-through shape how they experience working at Chemtech.

Key Responsibilities

• Prepare and process monthly payroll for team members across our subsidiaries, with accuracy and strict confidentiality.
• Apply statutory deductions and contributions correctly, including PAYE, CSG, NSF, and PRGF, and support month-end payroll reconciliation.
• Maintain complete, current team member records in our HR systems and personnel files.
• Track leave, attendance, overtime, and allowances, and feed accurate inputs into each payroll cycle.
• Prepare onboarding documents for new joiners and help give them a well-organised first day.
• Draft routine HR letters and certificates, such as employment confirmations and salary certificates.
• Respond to colleague queries on pay, leave, and HR administration promptly and professionally, and escalate complex cases to the HR Manager.
• Prepare payroll and HR reports for the HR and Finance teams.
• Support statutory filings and audits by keeping documentation organised and easy to retrieve.
• Coordinate general office administration and support HR projects as needed.

Qualifications

Required

• Bachelor’s degree (Licence Bac+3) or equivalent in HR, Business Administration, Accounting, or a related field
• At least 2 years’ experience in payroll, HR administration, or a similar role
• Strong Microsoft Excel skills, including formulas, lookups, and pivot tables
• Fluent written and spoken English and French

Preferred

• Hands-on experience with a payroll or HRIS system
• Working knowledge of Mauritian payroll requirements and employment practice
• Experience in a multi-entity or group environment

Competencies

• Execution & Delivery: You meet every payroll deadline, accurately, every month.
• Technical / Functional Expertise: You understand payroll and keep your knowledge current.
• Communication & Influence: You explain pay and leave matters clearly, to anyone.
• Resilience & Adaptability: You stay calm and precise at month end.
• Cross-Cultural Intelligence: You work comfortably with colleagues across three territories.

Above all, you handle confidential information with complete discretion.

How to apply: send your CV and a short cover letter to [email protected] with the subject " Payroll & HR Administration Officer ". Attractive package with an incentive scheme, discussed at interview. Only shortlisted candidates will be contacted.