Personal Assistant to the Managing Director

We are seeking an exceptionally organised, proactive and highly professional Personal Assistant to the Managing Director to provide strategic administrative and executive support at the highest level.

The successful candidate will work closely with the Managing Director, acting as a trusted point of coordination and ensuring the seamless management of executive priorities, business engagements and day-to-day administrative matters.

This is a high-profile position requiring exceptional organisational skills, sound judgement, absolute discretion and the ability to operate confidently in a demanding, fast-paced corporate environment. The ideal candidate will demonstrate professionalism, initiative and the ability to anticipate the needs of senior management while maintaining the highest standards of confidentiality and efficiency.

Key Responsibilities

• Executive & Diary Management: Manage the Managing Director's calendar, appointments, meetings, business engagements and international travel arrangements, ensuring effective prioritisation of commitments.
• Board & Management Support: Prepare and coordinate meeting agendas, board papers, presentations, executive reports, minutes and confidential correspondence.
• Executive Liaison: Serve as a key liaison between the Managing Director, senior management, internal departments, business partners and external stakeholders, ensuring timely and professional communication.
• Correspondence & Communication: Screen and manage incoming calls, emails, visitors and correspondence, exercising sound judgement in prioritising matters and ensuring appropriate follow-up.
• Meeting Coordination: Organise high-level meetings, management sessions and corporate engagements, including preparation and circulation of relevant documentation.
• Follow-up & Coordination: Monitor critical deadlines, track management decisions and ensure timely follow-up and implementation of agreed action points.
• Document & Records Management: Maintain a robust and well-organised filing and document management system, ensuring the security, accuracy and accessibility of corporate records.
• Corporate Compliance: Monitor the validity and renewal of statutory, regulatory and corporate documents, ensuring that all deadlines and compliance requirements are met.
• Confidentiality & Discretion: Handle sensitive business, financial and personal information with the utmost confidentiality, integrity and professionalism.
• Executive Assistance: Proactively anticipate the Managing Director's requirements and provide comprehensive administrative support to facilitate effective decision-making and smooth business operations.