Administrative Officer

Join Our Team!

We are looking for a proactive and organised Administrative Officer to support our Human Resources Department and ensure the smooth day-to-day running of administrative and reception operations. The ideal candidate will be professional, detail-oriented and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Reception & Front Office Management

• Handle telephone and reception duties in a professional and courteous manner.
• Receive, direct, and relay telephone calls and messages efficiently.
• Welcome and assist visitors, directing them to the appropriate contacts.
• Respond to public inquiries promptly and professionally.
• Receive, open, and date-stamp incoming correspondence.

• Provide administrative support to the HR Department.
• Assist with interview scheduling and candidate coordination.
• Maintain attendance records and prepare attendance reports.
• Prepare HR-related reports including absenteeism, sick leave, fire warden reports, and head office reporting.
• Assist with insurance follow-ups and other HR administrative activities.
• Maintain accurate employee records and filing systems.

General Duties

• Perform filing and document management activities.
• Provide secretarial and administrative support when required.
• Carry out any other related duties assigned by management.

• Diploma or Degree in Human Resources or a related field.
• Previous experience in an administrative, HR, receptionist or office support role would be an advantage.
• Excellent communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to multitask.
• Professional appearance and customer-service mindset.
• Fluent in English and French, both written and spoken.

• Knowledge of HRMS Sicorax would be a strong advantage.

What We Offer

Dynamic and supportive work environment.
Opportunity to gain exposure across HR and administration functions.
Professional development and growth opportunities.

Interested candidates are invited to submit their CV and cover letter to [email protected]