Admin Officer (ECS Ltd)

KEY RESPONSIBILITIES

• Manage and coordinate customer enquiries, quotation requests and follow-ups.
• Monitor quotations and ensure timely communication with customers.
• Prepare customer invoices, including progress billing for ongoing projects.
• Monitor outstanding payments and follow up on customer receivables.
• Coordinate with the Group's Finance and Accounting Shared Services Department.
• Prepare monthly accounting documents, reports and supporting information.
• Maintain accurate administrative records and project documentation.
• Monitor project progress, purchase orders and related administrative activities.
• Prepare standard quotations using approved templates.
• Provide administrative support to the General Manager and technical teams.

QUALIFICATIONS & EXPERIENCE

• Diploma or relevant qualification in Accounting, Business Administration, Management or a related field.
• Minimum 3-5 years of experience in administration or accounting.
• Good knowledge of general accounting principles, invoicing and financial reporting.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Excellent written and verbal communication skills in English and French.
• Strong organisational, multitasking and time-management skills.
• Ability to work independently, meet deadlines and maintain confidentiality.
• Previous experience in an engineering, electrical, installation or construction company would be an advantage.
• Experience working with a Group Finance or Shared Services Department would be an added advantage.