Administrative Coordinator

Position: Administrative Coordinator (Fixed 1 year contract: January 2026-January 2027)

Orison Legal is a full-service law firm based in Port Louis, and is recognised in global legal rankings. The team consists of barristers and attorneys, specialised in corporate and commercial law.

The firm is looking for an organised, dynamic, and pro-active administrative coordinator to manage the office’s administrative tasks, procurement, and events. The position calls for an individual with an eye for detail, and who can deliver completed tasks accurately in a timely manner.

For more information on our team, please refer to www.orisonlegal.com

Responsibilities

• Handling the day-to-day administration of the firm including answering calls promptly, greeting clients, photocopying and scanning paperwork, arranging for the despatch of correspondence, and ensuring proper functioning of all office amenities;
• Handling the invoicing process including filing invoices and expenses on the accounting software, and following up on outstanding invoices;
• Handling the firm’s database including collecting, filing, and updating data in databases and maintaining accurate records of the contacts, clients and service providers;
• Handling the procurement and replenishment of office supplies and liaising with service providers;
• Preparation of regular reports for management and accountants;
• Planning and organising meetings, conferences, events and workshops, including managing the necessary logistical and administrative arrangements, as and when required;
• Assisting with workshop and event registration, including preparing registration lists, recording participants’ details, welcoming attendees and providing on-site administrative support;
• Ensuring general management of the office in an effective and appropriate manner;
• Providing assistance to the partners on all administrative tasks including taking care of all travel arrangements and bookings;
• Overseeing the client onboarding process in accordance with the Employer’s applicable policies, procedures and manuals; and
• Providing assistance and support to the team on any ad-hoc secretarial and clerical tasks.

Qualifications and skills

The person will ideally possess the following skills:

• Minimum holder of HSC. Holding a secretarial diploma or equivalent is an advantage.
• Prior work experience in an administrative position is an advantage.
• Excellent communication skills – fluent in English and French (both written and oral).
• Excellent organisational skills.
• Ability to work within deadlines.
• Solution oriented, pro-activeness and attention to detail is a must.
• Conversant with Microsoft Office tools.
• Familiarity with other IT tools is a plus, but training will also be provided on the job.

Working conditions

Location: Based in Port Louis.

Working hours: Monday to Friday 08h30 to 16h00

Salary range: Rs 20,000 to Rs 23,000 depending on experience and qualifications. Salary and benefits will be commensurate with the candidate’s experience and profile.