Project Coordinator - Gender Equality in the Workplace (2644-PROCOOR)

Our client is seeking to recruit a Project Coordinator - Gender Equality in the Workplace. Our client is implementing a project to advance gender equality in access to employment, retention and career progression. The project has two complementary areas of work: (1) assessing childcare needs and the feasibility inter-company childcare solutions in the Ebène business district; and (2) supporting employers in Mauritius, Madagascar and Comoros to prevent and address gender-based violence and harassment at work, including through the ECHO Toolkit launched by our client and workplace policies.

Responsibilities:

Project Implementation and Coordination:

• Develop and maintain a detailed workplan covering activities, timelines, milestones and deliverables throughout the 24-month contract period.
• Coordinate the day-to-day delivery of project activities, including:

- Employer engagement, mobilisation and awareness-raising on gender equality in the workplace.
- Prevention of and response to gender-based violence and harassment at work, including organisational assessments, workplace policies, action plans and sensitisation activities under the ECHO approach, with relevant specialists.
- Assessment of childcare needs and feasibility of inter-company childcare solutions in the Ebène business district, including coordination with consultants and follow-up on findings.

• Organise and document project meetings, consultations, workshops and regional missions; track decisions, actions and follow-up.
• Maintain complete project files, including agendas, minutes, attendance lists, activity reports, deliverables and supporting evidence.
• Coordinate planned project visits to Madagascar and Comoros.

Stakeholder Engagement and Communication:

• Engage and coordinate with private sector companies, business leaders, HR professionals, employer organisations, public institutions, civil society and service providers to secure participation and alignment with project objectives.
• Present project objectives and findings, facilitate discussions and deliver awareness sessions confidently to business audiences, including senior management, in English and French, adapting delivery to Mauritius, Madagascar and Comoros.
• Serve as the operational focal point for routine communications with Expertise France and Lumin'Îles partners, in coordination with the management.

Monitoring, Evaluation and Reporting:

• Establish and maintain a monitoring and evaluation system aligned with the project logical framework to track activities, indicators, outputs, outcomes and supporting evidence.
• Prepare and consolidate inputs and evidence for semi-annual narrative progress reports.
• Contribute to narrative and financial reporting schedules, including reporting and documentation required for pre-financing and contractual payments.

Financial, Administrative and Compliance Support:

• Support budget monitoring, including tracking commitments and actual expenditure and ensuring expenses are appropriately documented and eligible.
• Support preparation of payment requests and required annexes, working closely with the finance and administration teams.
• Maintain orderly records for expenditure verification and audits, and coordinate audit logistics and responses as required.
• Help ensure compliance with applicable grant conditions, procurement procedures, travel requirements and other contractual obligations.
• Support administrative and financial follow-up relating to the dedicated project bank account, where applicable, in collaboration with finance colleagues.

Risk Management and Confidentiality:

• Identify implementation risks early, including low stakeholder participation, scheduling constraints and reputational sensitivities, and propose practical mitigation measures.
• Handle sensitive workplace discussions and information with discretion, confidentiality and appropriate safeguarding practices.

• Bachelor's degree in Gender Studies, Human Resources, Social Sciences, Business Administration, Project Management, Law, Public Policy, Development Studies or a related field.
• At least three years of relevant professional experience in project coordination, employer engagement, HR, organisational development or a related area; donor-funded project experience is an advantage.
• Strong, demonstrable knowledge and practical experience of gender equality in business and workplace settings, including gender-responsive HR practices, discrimination, harassment and gender-based violence prevention, and organisational change.
• Proven ability and confidence to speak before business audiences, facilitate workshops and engage credibly with executives, HR managers and employees.
• Excellent spoken and written English and French, including the ability to deliver presentations and facilitate professional discussions in French in Madagascar and Comoros.
• Strong planning, stakeholder coordination, report-writing, budgeting and documentation skills, with proficiency in Microsoft Office or equivalent tools.
• Sound judgment, discretion and sensitivity when handling gender-related and potentially confidential workplace matters; willingness to travel regionally.
• Contract duration: 24 months.