HR Coordinator

TotalEnergies Mobility Services International Ltd (TEMSI) is a tech subsidiary of the TotalEnergies company based in Mauritius. We are approximately 100 employees thriving to innovate, develop and maintain the Company's software solutions. More specifically, we work closely with various Marketing & Services subsidiaries to develop Mobility oriented solutions. 

The HR Coordinator is responsible for supporting day-to-day HR activities, ensuring smooth HR operations and contributing to a positive employee experience.

RESPONSIBILITIES AND DUTIES

Recruitment & Selection

• Coordinate the recruitment processes: job posting, liaising with agencies, screening, interviewing, reference checks, and job orientation.
• Manage the recruitment process for permanent staff, from vacancy posting and screening to interviews, selection and offer preparation.
• Coordinate with hiring managers, recruitment agencies and candidates throughout the process.
• Ensure recruitment records, documentation and trackers are complete and up to date.
• Support recruitment events and career fairs when required.

Employee Lifecycle Management

• Coordinate and follow up on probation and performance feedback processes.
• Monitor completion and maintain relevant records and trackers.
• Conduct and coordinate exit interviews and consolidate employee feedback.
• Highlight recurring feedback or areas requiring HR attention.

Human Resources Information System (HRIS)/ HR Administration

• Manage and maintain employee information in the HRIS.
• Ensure employee data is accurate, complete and confidential.
• Process employee updates and support employees and managers with HRIS-related queries.
• Maintain HR data and generate reports as required.
• Handle various HR administrative tasks as required to ensure efficient HR operations.

Employee Welfare & Corporate Events

• Plan and coordinate employee welfare, engagement and corporate activities.
• Organise events such as team building, celebrations, social activities and the end-of-year event.
• Manage event logistics and coordinate with suppliers and service providers.
• Ensure timely organisation of welfare items such as gifts and goodies.

Internal Communications

• Create and publish contents relating to employees, events and company initiatives across internal communication channels (TV screens,    emails, office displays etc..)
• Prepare and coordinate the quarterly TEMSI newsletter and ensure timely publication.
• Manage and coordinate TEMSI’s social media contents.
• Capture professional and engaging photos during company events and activities for communication purposes.
• Ensure communications are clear, timely and aligned with TEMSI standards.

Health & Safety, Sustainability & Office Maintenance

• Comply with HSEQ legislation as well as HSEQ policies and procedures in place at TEMSI at all times.
• Support Health & Safety initiatives and encourage a proactive safety culture within TEMSI, including promotion of Golden Rules.
• Coordinate sustainability initiatives and related employee awareness activities.
• Coordinate office maintenance and follow up with suppliers and service providers.
• Ensure the smooth functioning and upkeep of the office environment by overseeing the cleanliness of offices and kitchen spaces and coordinating essential facilities.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in Human Resources, Business Administration, or related field.
• At least 3 years of working experience in HR.
• Good knowledge of HR practices, Data Protection and Employment Laws and Regulations.
• Experience with HRIS and proficient with Microsoft Office tools.
• Good organisational, communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Good attention to detail and ability to manage multiple priorities.
• Proactive and team-oriented.
• Fluent in English and French.