Admin/Receptionist

Agiliss Ltd is looking for a dynamic and well-organised Admin/Receptionist to manage front-desk activities and provide administrative support across the organisation. The ideal candidate should possess Administrative Duties.

Reception Duties

• Welcome and attend to visitors in a professional and courteous manner.
• Answer, screen and direct incoming telephone calls.
• Handle general enquiries and provide appropriate information or redirect requests to the relevant department.
• Maintain a professional and organised reception area.
• Manage incoming and outgoing correspondence, documents, parcels and couriers.
• Coordinate visitor access and maintain visitor records where required.

Administrative Duties

• Provide general administrative and clerical support to management and departments.
• Prepare letters, correspondence, reports and other documents as required.
• Assist with filing, scanning, photocopying and proper maintenance of records.
• Maintain and update administrative records and databases.
• Coordinate appointments and assist with meeting arrangements.
• Monitor office stationery and supplies and assist with replenishment when required.
• Liaise with internal departments, suppliers and external parties on administrative matters.
• Maintain confidentiality when handling company and employee information.
• Carry out other reasonable administrative duties assigned by management.

Candidate Profile

• Minimum HSC or equivalent qualification.
• Certificate/Diploma in Administration, Secretarial Studies, Business Administration or a related field would be an advantage.
• Previous experience in an administrative or receptionist position is preferred.
• Good knowledge of Microsoft Word, Excel, Outlook and general office applications.
• Good written and verbal communication skills in English and French.
• Strong organisational and time-management skills.
• Professional appearance and telephone etiquette.
• Ability to multitask and work effectively in a busy environment.

Key Competencies

• Excellent communication and interpersonal skills
• Customer service orientation
• Organisation and attention to detail
• Reliability and punctuality
• Confidentiality and discretion
• Teamwork
• Ability to prioritise tasks
• Professional attitude

Thank for sending your cv on [email protected]