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Administrative, Secretarial & Accounts Assistant

atHV Corporate Ltd
Full-timeOn-site
  • Port Louis
  • Salary not disclosed
  • Posted Oct 26, 2026
  • Closing 25/11/2026

Job Description

JOB PURPOSE 

To provide comprehensive administrative, secretarial, financial and logistical support to Management, ensuring the smooth running of daily office operations, professional handling of communications, close follow-up of payments and bank statements, and accurate maintenance of administrative and financial records. 

The role requires a highly organised, discreet, proactive and service-oriented individual capable of managing multiple responsibilities efficiently. 

KEY RESPONSIBILITIES:

Secretarial Support 

  • Handle incoming calls, screen enquiries, take messages and welcome visitors professionally. 
  • Manage correspondence, emails, appointments, calendars and meeting arrangements. 
  • Prepare letters, reports, meeting agendas, minutes and other documents. 
  • Coordinate incoming and outgoing mail, couriers and deliveries. 
  • Ensure strict confidentiality of management correspondence and sensitive information. 
Administrative & Logistics Support   

  • Coordinate daily office operations, filing and recordkeeping, both physical and electronic. 
  • Assist Management with day-to-day organisation and follow up on administrative requests, pending matters and deadlines. 
  • Manage office supplies, stationery and general administrative requirements. 
  • Liaise with suppliers, service providers and external stakeholders; handle requests to service providers and maintain good working relationships with them. 
  • Handle administrative follow-up for staff (personnel files, documents and related administrative matters). 
  • Monitor company vehicles, insurance policies and all renewals (registrations, licences, contracts), ensuring nothing lapses. 
  • Work closely with the HV Industries Mada support team to follow up and manage Management’s requests in line with established procedures. 
Accounting, Payments & Bank Reconciliation   

  • Assist with basic bookkeeping and recording of financial transactions. 
  • Prepare and verify invoices, receipts, payment requests and supporting documents. 
  • Track payments, invoices, expenses and due dates; monitor outstanding payments and coordinate supplier and customer follow-ups. 
  • Prepare and organise documents for the external accountant. 
  • Perform bank statement checks and reconciliations against payments, invoices and recorded transactions. 
  • Verify that payments made appear correctly on bank statements. 
  • Identify and report any discrepancy, unusual transaction or anomaly found during bank reconciliation. 
  • Maintain up-to-date tracking sheets for payments, expenses and cheques issued. 
  • Periodically submit a bank reconciliation report showing verified transactions and cheques cleared / not yet cleared. 
  • Strictly follow cheque authorisation and signature procedures. 
  • Support petty cash management and expense tracking, and liaise with Finance on payment processing and related matters. 

SKILLS & PERSONAL QUALITIES

  • Highly organised, autonomous and with a strong sense of responsibility. 
  • Discretion, honesty, reliability and professional integrity. 
  • Strict respect for confidentiality, particularly regarding information concerning Mrs Pooja Hematlal. 
  • Good communication skills in French and English, with a proactive, service-oriented attitude and a sense of initiative. 
  • Ability to track payments, cheques and bank statements accurately and with attention to detail. 
  • Ability to manage multiple responsibilities efficiently. 

QUALIFICATIONS & EXPERIENCE 

  • Diploma or certificate in Secretarial Studies and/or Accounting or a related discipline. 
  • Minimum 2–3 years of experience in a similar administrative and secretarial role. 
  • Sound knowledge of basic accounting principles and bookkeeping is mandatory. 
  • Proficiency in Microsoft Office (particularly Word, Excel and Outlook) and digital tools. 
  • Good command of written and spoken English and French.