Accounts Payable Officer (Temporary Contract - 3 to 6 Months)

Are you ready to take on a key role in a dynamic finance team? We are looking for an Accounts Payable Officer (Temporary Contract - 3 to 6 Months) to join our team and contribute to the smooth and efficient operation of our finance function during a fixed-term assignment. If you are a detail-oriented and proactive finance professional, this opportunity is for you!

Key Responsibilities

Invoice Processing

• Check conformity of invoices and index them on the DocuWare system in a timely manner.
• Liaise with the Logistics department and follow up on unprocessed invoices.
• Request validation of supplier invoices and debit notes and process them in the accounting software.
• Analyze expenses and prepare monthly provisions for supplier invoices not yet received.
• Maintain organized records of validated invoices.
• Launch daily integrations in accounting and commercial modules.

Know Your Customer (KYC) Procedures

• Maintain accurate and up-to-date records of KYC documentation.
• Ensure proper creation and maintenance of supplier records in the accounting module.

Supplier Reconciliations

• Reconcile Supplier Statements of Account (SOA) with accounting records.
• Request missing invoices and resolve supplier account discrepancies.
• Maintain accurate records of supplier advances and deposits.

Payment Execution and Processing

• Prepare and initiate supplier payments through Internet Banking (IB) in accordance with agreed payment terms.
• Process payments and allocate them against supplier invoices.

General Accounting Duties

• Prepare purchase orders.
• Process fixed assets in accounting and commercial modules and perform monthly depreciation runs.
• Process General Ledger (GL) entries as required.
• Assist with internal and external audit queries.

Other Responsibilities

• Perform any other cognate duties as may be required by management and the needs of the business.

Key Competencies

• Strong sense of autonomy, organization, and attention to detail.
• Ability to work efficiently and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proactive approach to problem-solving and decision-making.
• Proficiency in Microsoft Office applications and financial systems.
• Ability to work independently and collaboratively within a team.
• Knowledge of the African market will be an advantage.

Qualifications & Experience

• Partly ACCA Qualified (Level 1 or Level 2).
• Minimum of 3 years' experience in an Accounts Payable or similar accounting role.
• Experience in financial reporting, supplier reconciliations, and supplier account management.
• Experience with ERP/accounting systems and document management solutions will be an advantage.