Cellar coordinator

• Report directly to the Cellar Master and provide administrative and operational support to ensure the smooth running of cellar activities.
• Coordinate operators’ attendance, leave records, permissions, bonus processing, and workforce planning.
• Manage rum orders from the distillery, transport bookings, and documentation relating to rum transfers, blending, filling, ullage, reprocessing, deliveries, and sales.
• Prepare, process, and monitor customs documentation, MRA bills (E4, E7, E9), and monthly, quarterly, and annual regulatory reports, ensuring accurate stock and document traceability.
• Coordinate with MRA customs officers, Logistics, Production, Finance, and other stakeholders to ensure proper recording and validation of alcohol movements.
• Manage purchase requisitions (PR), purchase orders (PO), item code creation, invoices, goods receipts, and transactions in Oracle Fusion.
• Monitor alcohol stock movements, volumes, inventory records, and production requirements to ensure accuracy and compliance.
• Coordinate cellar maintenance, equipment servicing, barrel inspections and repairs, tank availability, cleaning, and damaged cask management.
• Monitor cellar equipment, including forklifts, pumps, hoses, fire safety equipment, and first-aid kits, in collaboration with the HSE and Maintenance teams.
• Ensure compliance with company quality, health, safety, and environmental procedures, including the proper handling and movement of products, materials, and equipment.
• Support and perform hands-on cellar operations when required, including cask filling, emptying, inspection, movement, and maintenance.
• Assist the Cellar Master in daily, weekly, and monthly planning and act as their operational relay in their absence when required.

• Coordinate rum deliveries to Production for bottling or reprocessing and participate in product tasting and organoleptic evaluations.

Education, Experience & Competencies

• Minimum HSC/BAC or qualification from a recognised technical school.
• Good verbal and written communication skills in French and English.
• Knowledge of administrative and logistics processes; forklift driving licence would be an advantage.
• Excellent data entry, numeracy, and organisational skills.
• Positive, professional, and proactive team player, willing to learn and share knowledge.
• Adaptable, accountable, and results-oriented, with the ability to follow SOPs and support cellar operations.
• Physically fit and able to perform manual tasks in warm, wet, and elevated working conditions.

"Terra Group is an equal opportunity employer, committed to diversity and inclusion for all individuals."