HR OFFICER

KEY RESPONSIBILITIES

1. Onboarding Programme

• Monitor onboarding completion, effectiveness, and probation milestones
• Maintain onboarding trackers, documentation, and audit‑ready records
• Prepare regular onboarding reports (status, gaps, risks) to HR Manager and Operations

2. Training Programme Administration

• Lead the administration of the annual training programme, in alignment with HR, Quality, and Operations
• Oversee and assist in updating the training matrix, training calendar, and training records
• Coordinate internal and external training sessions and logistics
• Upload and maintain accurate training records in HRMS / Sicorax
• Track compulsory training, refresher cycles, and non‑compliance

3. Payroll Preparation & HR Manager Back‑Up

• Act as first‑level payroll back‑up to ensure continuity in HR Manager’s absence
• Support resolution of payroll queries before escalation to HR Manager

4. HR Administration & Employee Lifecycle

• Manage employee records, personnel files, and HRMS data integrity
• Support recruitment processes from advert to onboarding handover
• Draft employment documentation (contracts, letters, confirmations)
• Coordinate off‑boarding administration and exit documentation
• Issue standard HR letters (employment certificates, testimonials, bank letters)
• Support grievance handling, disciplinary processes, and documentation in line with policy

5. Reporting, Compliance & Continuous Improvement

• Compile standard HR operational reports (onboarding, training, payroll)
• Ensure HR documentation remains audit‑ready at all times
• Support AAALAC, ISO, and internal audits through accurate people‑records
• Identify gaps in processes and propose structured improvements
• Work within HR SOPs, policies, and governance frameworks

QUALIFICATIONS & EXPERIENCE

• Diploma or Degree in Human Resources or related field
• Minimum 2 years’ experience in an operational HR role
• Holder of a private car driving license and own means of transport.
• Strong exposure to onboarding, training administration, and HR reporting
• Practical knowledge of labour legislation and HR compliance
• Proficient in MS Office and HRMS systems

 PERSONAL ATTRIBUTES

• Strong communication and interpersonal skills.
• Ability to multitask in a fast-paced environment.
• Strong organizational and administrative skills.
• Attention to detail and problem-solving ability.

Management reserves the right to call only the most suitable candidates for an interview and may choose not to make an appointment as a result of this advertisement.  We are an Equal Opportunity Employer and do not discriminate on the basis of race, colour, religion, gender, sexual orientation, gender identity, age, disability, marital status, or any other characteristic protected by law.