Receptionist

As a receptionist, you will be the first point of contact for the organization, responsible for creating a welcoming and professional atmosphere.

You will handle a variety of administrative tasks, manage incoming calls, greet visitors, and provide excellent customer service. 

Key Responsibilities:

1. Front-desk management

• Greet and welcome employees, clients, and visitors in a friendly and professional manner.

• Answer and direct incoming calls to the appropriate department or person.

•  Ensure the reception desk is not left unattended and arrange suitable cover before stepping away.

•  Maintain a clean and organized reception area.

 2. Administrative Support

• Assist with various administrative tasks, including data entry, filing, and document preparation.
• Handle incoming and outgoing mail and packages.

3.  Appointment Scheduling

• Schedule appointments and meetings for staff members (with Company Doctor).
• Maintain and update calendars to ensure accuracy.
• Ensure meeting rooms are well-equipped, clean, and organized for scheduled meetings

4. Customer Service

• Provide information to visitors and callers about the organization's products and services
• Assist in resolving customer inquiries by directing them to the appropriate person.

 5. Communication

• Communicate effectively with employees, clients, and visitors.
• Relay important messages to the relevant individuals in a timely manner.

6. Security

• Monitor and control access to the premises.
• Issue visitor badges and maintain a visitor log.
• Direct and accompany visitors to designated meeting rooms courteously and professionally. 

7.  Office Stationery Management

• Monitor and maintain inventory of office supplies and stationery.

• Distribute office supplies to staff as required.

PROFILE

• Holder of Higher School Certificate with two credits.
• Certificates in Front office or secretarial studies is most welcome.
• Knowledge of Microsoft Office
• Fluent in French and English both orally and in writing .
• Good grooming and outgoing personality.
• Open to Mauritian citizens only. 

The Management reserves the right to call only successful candidates for interview or not to make any appointment.