Finance Manager / Accountant

Seeking an experienced Finance Manager / Accountant to oversee financial reporting, budgeting, compliance, and team management.

Job Summary

Key Performance Areas

• Financial and Admin Office
• Responsible for the day-to-day operations of the finance department, to provide financial advice to the management team to enable them to make sound business decisions and to manage funds, cash flow and loans
• Perform a broad scope of accounting activities such as financial reporting, taxation, auditing, forensic accounting, statutory compliance and corporate finance, in order to provide information on financial records
• Safety, Health and Environmental & Quality (SHEQ)
  
  

Duties and Responsibilities

Financial Analysis

1. Compile monthly management accounts of the companies locally and consolidation, analyse and interpret the financial results.
2. Oversee all the financial transactions of the organisation, monitor cash flow and predict future trends.
3. Research, monitor and be familiar with the trading business and with all factors influencing business performance.
4. Assist in the establishment of product and/or service prices after analysis of costs and competition, and be familiar with the local market.
5. Ensure that products on offer are costed correctly and ensure continuous improvement thereof.
6. Manage the financial chain within the business with all its role players.
   
   

Fund & Risk Management

1. Manage debtor collections, which will be the most crucial and important responsibility.
2. Provide, analyse, interpret and manage credit applications of customers to minimise risk and ensure payment. Establish and monitor credit procedures/policies.
3. Prepare, manage and forecast funds, import loans and investments, and prepare all required documentation and procedures for borrowing needs.
4. Maintain close follow-up on interest rates, exchange rates and currencies for decision-making in terms of loans and imports.
5. Ensure compliance with statutory requirements and filings.
6. Establish and maintain professional relationships with banks, insurance companies, internal and external auditors, tax authorities, suppliers and any other related stakeholders.
7. Detect, report and prevent fraud.
8. Work with internal and external auditors and deal efficiently with all arising financial irregularities.
   
   

Budgeting & Audit

1. Oversee and manage annual audits and prepare the required information.
2. Oversee and manage the preparation and optimisation of the company's budget.
3. Liaise with staff members from various departments to present the budget.
4. Manage company policies concerning capital requirements, debts, taxation, acquisitions, etc.
5. Prepare and present the yearly budget at management meetings.
6. Maintain close follow-up on the budget at all times and report variances to management, with possible explanations and reasons for the actual variances.
   
   

General Administrative & Staff Management

1. Manage cash flow on a day-to-day basis, payments and creditor reconciliations.
2. Manage petty cash control, documentation and transactions.
3. Prepare and submit weekly, monthly and annual reports, and any other reports required by law or by the Directors.
4. Ensure import documentation is correct and manage the import process and procedures.
5. Prepare detailed cost accounting information and documentation.
6. Reconcile physical inventory counts with the accounting software.
7. Keep current on new accounting software and laws regarding finances and taxes.
8. Identify problems in the company's accounting procedures and policies and propose solutions and procedures.
9. Analyse and manage daily banking transactions and bank reconciliations.
10. Establish and maintain accounting policies and procedures.
11. Conduct payroll reconciliation and oversee payroll processing.
12. Oversee all the operations of the financial department and ensure that the established structure is adequate to achieve the company's goals and objectives.
13. Lead and develop the finance team and manage a team of accounts clerks and any other colleagues in the accounts and admin department.
14. Ensure all statutory payments and returns are in order.
15. Handle queries and provide feedback to government and private agencies when required.
    
    

 Record Keeping

• Maintain detailed information as per statutory requirements.
• Ensure a complete filing system is maintained.
• Conduct internal audits of dispatch and sales documentation.
  
  

SHEQ - Safety, Health, Environmental & Quality

• Ensure that all safety rules and regulations (Code of Conduct) are adhered to, complied with and executed in the workplace.
• Ensure that best practices are applied to ensure employee safety.
• Comply with all Safety, Health and Environmental requirements, including the wearing of protective clothing issued.
  
  

General

• Comply with all company rules and regulations.
• Comply with all Safety, Health and Environmental requirements, including the wearing of protective clothing issued.
• Perform other tasks from time to time that are not documented within this job description, as required by departmental and/or organisational workload and expected of the position.
• Report any unsafe act or situation that might lead to an injury or accident.
  
  

Authority

• Authorised to perform duties as set out in this job description.
• Authorised to stop any production line in the event that the test specimen does not comply with specifications.
• Inform the Production Supervisor/Manager and SHEQ Coordinator when required.
  
  

Limitations

• Not permitted to change any process without the required departmental approval.
• Not permitted to divulge any financial information or customer design records to any parties other than management.
  
  

Deputy

• The department head will appoint a suitable candidate in the event that the incumbent is unavailable or absent to perform the above duties.
  
  

Job Profile (Minimum Qualifications / Requirements)

• Fully qualified in accounting with significant experience.
• Ability to work under pressure and meet constant deadlines.
• Integrity.
• Relevant accounting software experience.
• Commercial awareness.
• Excellent communication skills - both verbal and written.
• Good negotiation skills.
• Leadership skills.
• Good analytical and problem-solving skills.
• Strong numerical abilities.
• Results-focused.
• Team player.
• Fully computer literate.
  
  

Job Competency

• Demonstrates an awareness of hazards and risks and the use of preventive measures.
• Performs tasks with consideration for the safety of self and others.
• Ability to manage the company's financial office.
• Ability to ensure the financial success of the company.
  
  

Operational Hazards

• Turning machinery (conveyors, cutting and bending machines).
• Moving machinery (overhead cranes and trolleys).
  
  

Protective Equipment

• Safety boots.
• Hard hat.
• Overalls.
• Ear plugs.