Secretary to GM (M/F)

Job Description

We are looking for a highly organised, reliable and detail-oriented Secretary(Male or Female) to the General Manager to provide daily secretarial and administrative support, coordinate communications, and ensure effective follow-up on operational matters and ongoing projects.

The ideal candidate must possess excellent communication and comprehension skills, a keen eye for detail, strong organisational abilities and the initiative to follow through on assignments with minimal supervision.

Key Responsibilities

Secretarial & Administrative Support

• Provide daily secretarial and administrative assistance to the General Manager.
• Manage appointments, meetings, schedules, emails and correspondence.
• Prepare letters, reports, presentations, meeting agendas and minutes.
• Maintain accurate filing systems, records and confidential documentation.
• Screen and prioritise incoming calls, emails and requests.
• Ensure all documents and communications are accurate, complete and professionally presented.

Coordination, Follow-Up & Project Monitoring

• Follow up on instructions, assignments and action points issued by the General Manager.
• Liaise with Heads of Departments to obtain updates, reports and required information.
• Maintain follow-up trackers for ongoing projects, activities and management decisions.
• Assist in monitoring project timelines, progress and outstanding deliverables.
• Identify delays, discrepancies or pending matters and promptly bring them to the General Manager's attention.
• Ensure timely communication and proper coordination between departments and external stakeholders.
• Provide regular updates on pending tasks and ensure effective follow-through until completion.

Communication & Organisation

• Understand, interpret and communicate instructions clearly and accurately.
• Coordinate meetings, appointments, site visits and other administrative arrangements.
• Maintain professional communication with employees, management and external parties.
• Anticipate administrative requirements and demonstrate initiative in managing daily priorities.
• Handle sensitive information with professionalism and strict confidentiality.

Candidate Requirements

• Previous experience as a Secretary, Administrative Assistant, Personal Assistant or in a similar role.
• Previous experience in the tourism, hospitality or leisure sector would be an advantage.
• Excellent organisational and time-management skills.
• Strong attention to detail, accuracy and follow-up abilities.
• Excellent written and verbal communication skills in English and French.
• Good listening and comprehension skills, with the ability to understand and execute instructions effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Ability to prepare reports, maintain trackers and monitor deadlines.
• Ability to multitask, prioritise assignments and work under pressure.
• Strong sense of responsibility, discretion and professionalism.
• Proactive, resourceful and capable of working independently with minimal supervision.
• Good interpersonal skills and ability to coordinate effectively across departments.

What We Offer

• A dynamic working environment within the tourism and leisure industry.
• Exposure to administrative, operational and project coordination activities.
• Opportunities for professional development.
• Round-trip staff transport provided from designated pick-up points.

Transport aller-retour assuré par Vallé Advenature Park à partir des points de ramassage désignés.

Join Vallé Advenature Park and contribute to the smooth and efficient coordination of the General Manager's daily activities and operational priorities.

Applications are welcome from all suitably qualified candidates.