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Corporate Administrator

atSpearfin Ltd

Full-timeOn-site

Plaines Wilhems
Salary not disclosed
Posted Oct 9, 2026
Closing 08/11/2026

Sector

Administrative / Clerical

Skills

Corporate Administrator
Administrative Officer
Office Coordinator
Corporate Secretary

Job Description

Client Onboarding & KYC / CDD

1) Maintain KYC records and ensure audit-ready documentation

Applications to ROC and FSC

1) Prepare and submit statutory filings to the ROC (incorporation, amendments, changes, annual filings)

2) Prepare and submit regulatory filings, applications, and notifications to the FSC

Preparation of Application & Regulatory Packs

1) Compile complete application packs for ROC, FSC, banks, and service providers

2) Ensure accuracy, consistency, and completeness of information and supporting documents

Statutory & Corporate Records Management

1) Maintain statutory registers (members, directors, officers, charges, beneficial owners)
2) Maintain corporate records and minute books
3) Ensure records are updated in line with statutory and regulatory requirements
4) Safekeeping and management of original corporate documents
5) Support audits, inspections, and regulatory reviews

Board & Governance Support

1) Prepare Board and shareholder resolutions (written and meeting-based)

2) Draft agendas, board papers, and supporting documentation

3) Prepare and circulate minutes and extracts

Banking, Brokerage & Custody Account Openings

1) Prepare account opening documentation and KYC packs

Administrative & Operational Support

1) Maintain task lists, trackers, and workflow management tools
2) Ensure proper filing and document management (physical and electronic)
3) Support business continuity planning and operational resilience
4) Assist with process improvements and efficiency initiatives