Main Scope of Job

·        assemble, review and verify invoices and check requests

·        flag and clarify any unusual or questionable invoice items or prices

·        sort, code and match invoices

·        set invoices up for payment

·        enter and upload invoices into system

·        track expenses and process expense reports

·        prepare and process electronic transfers and payments

·        prepare and perform check runs

·        post transactions to journals, ledgers and other records

·        reconcile accounts payable transactions

·        prepare analysis of accounts

·        monitor accounts to ensure payments are up to date

·        research and resolve invoice discrepancies and issues

·        maintain vendor files

·        correspond with vendors and respond to inquiries

·        produce monthly reports

·        assist with month end closing

·        provide supporting documentation for audits

·        maintain accurate historical records

·        maintain confidentiality of organizational information

·        Process documentation in relation to Creditors & Purchasing and other related accounting functions

·        Liaise with suppliers regarding invoice requirements.

·        Input data and handle enquiries in these areas as necessary

·        Produce and balance periodic summaries verifying outstanding balances 

·        Produce cheques, invoices, and reports as required by accounting system

·         Maintain records of Elected Members allowances and make correct payments at specified times

·         Reconcile creditor statements and liaise with suppliers as necessary 

·        Ensure compliance with and adherence to all legislative requirements and best business practices 

·        Provide general administrative support to the Finance Department as directed

·        Operate within budget and resource constraints, monitoring and reporting as required by the Coordinator Rates & Finance