Trademark Assistant

Trademark Assistant

 

VACANCY NOTICE

 

Applicants are invited to apply for the post of Trade Mark Assistant to join the Intellectual Property Department of the company. This position entails secretarial and administrative work in connection with trade mark matters for clients based in Mauritius and globally. The Trade Mark Assistant will work under immediate supervision and rely on instructions and pre-existing guidelines to perform the essential functions of the job.

 

A general outline of duties is provided below:

 

KEY RESPONSIBILITIES AND DUTIES

·       • Ability to effectively draft correspondence and official forms

·       • Diary and email management

·       •Handling of all scanning and copying of documents

·      • Maintaining an effective administration and filing system, including on the IP Management database

·      •  Attending to tariff rate capturing for professionals in the team

·      • Assisting with billing procedures, accounts management, itemised billing, adjustments and final accounts, and assist in following up with clients regarding overdue account payments

·      • Establishing cohesive working relationships with professionals, support staff and internal/external clients

 

KNOWLEDGE AND SKILLS

·       •Trade mark secretarial experience will be advantageous

·       • Experience in the Patricia software package (or a similar software package) will be advantageous

·       • Competent in computer packages including, Microsoft Word, Microsoft Outlook and Microsoft Excel

·       • Experience in the software package 3E will be highly advantageous

·       • Ability to use initiative and be proactive in offering assistance and following up to ensure an efficiently run practice

·       • Strong attention to detail and excellent typing skills

·       • Possess well-developed interpersonal and communication skills (including good telephone etiquette)

·       • Strong written and speaking communication skills in English

·       • A team player, professional, flexible, reliable, proactive and friendly

·       • Sound PA skills and strong administration and organisational abilities

·       • Sense of absolute confidentiality, urgency and ability to work under pressure

·       • Flexible and mature approach with ability to work unsupervised

·       • Bright, confident personality with high emotional intelligence

·       • High energy levels

 

EDUCATIONAL QUALIFICATIONS

·       • Matric/Senior certificate

·       • Secretarial qualification/diploma or other related qualification is required

·       • At least 3 years’ working experience as a secretary

 

This is a demanding but stimulating position which will require working outside of normal office hours, when necessary.