Supply Chain Assistant (Administrative)

As a Supply Chain Assistant, you will provide administrative support to the Head of Supply Chain, assisting in coordinating logistics, managing inventory, and facilitating communication with suppliers and internal stakeholders.

As a Supply Chain Assistant, you will provide administrative support to the Head of Supply Chain, assisting in coordinating logistics, managing inventory, and facilitating communication with suppliers and internal stakeholders.

Key Responsibilities:

1. Administrative Support:
• Assist in maintaining accurate records of inventory levels, order details, and supplier information using spreadsheets or databases.
• Handle routine administrative tasks such as filing, data entry, and organizing documents related to supply chain activities.
2. Order Processing:
• Assist in processing purchase orders accurately and in a timely manner.
• Coordinate with suppliers and logistics partners to track order status and ensure on-time delivery.
• Respond to inquiries from internal teams regarding order status, availability, and shipment tracking.
3. Supplier Communication:
• Communicate with suppliers via email or phone to obtain quotes, place orders, and address any issues related to product availability, pricing, or delivery.
• Maintain positive relationships with suppliers and provide timely responses to inquiries or requests for information.
4. Inventory Management:
• Support inventory management efforts by assisting regular stock checks.
• Collaborate with warehouse personnel to ensure accurate stock counts and proper storage of inventory.
5. Documentation and Reporting:
• Ensure that all relevant documentation related to supply chain transactions, such as purchase orders and shipping documents, is accurately recorded and filed.

Qualifications and Skills:

• High school diploma or equivalent; additional education or training in supply chain management or administration is a plus.
• Previous experience in an administrative role, preferably in a supply chain or logistics environment.
• Proficiency in basic computer skills, including Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational skills with attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.

Working Conditions:

• Typically, office-based, with occasional interactions with warehouse.
• May require occasional overtime or weekend work to meet deadlines or address urgent tasks, especially during peak season.