The Site Clerk will assist construction management Site in terms of the administrative tasks that are needed to keep the project working smoothly
10. Organise meal and transport for employees doing overtime and to inform HR Dept accordingly. 11. Reporting of any abuse of leaves, ( unauthorized leaves) to Site management and HR Dept. 12. To obtain approval of overtime from Site Manager, to be vetted by Construction Manager or Managing Director. 13. To ensure that all adequate basic provisions are organized prior to Cyclone Class 3 for security guards posted on sites. 14. To fill up the overtime control sheet prior to overtime being done and inform HR Dept in due time for transport arrangement. 15. To keep the site daily diary up to date (no of workers, plant & equipment, materials received, weather, visitors, accidents, etc … 16. Ensure that timely submission of all documentation to HO. 17. To ensure that all attendance sheets are signed by Site Manager or any other person designated by Management before same is forwarded to the HR Dept for payment. 18. To ensure that no subcontractors workers are travelling by company transport.
|
|
10. To overview the store administration. 11. All invoices to be properly kept and despatched to Head Office with the GRN and attached purchase order. 12. All Stock Cards/records books to be properly filled and are up to date. 13. Follow up of pending materials from Head Office. 14. To do materials forecasting on a daily, weekly, monthly basis with the Site Manager.
|
10. Maintain Stock area, delivery area in a neat and orderly manner. 11. To receive materials, prepare Goods Received Note (GRN), do stock count. 12. To send invoices, deliveries, memos to Head Office attached with the GRNs. 13. Monitoring of Petty cash and Petty Cash reconciliation. 14. Providing weekly, fortnightly, monthly reports to Site Manager and Q.S. 15. Conduct physical/spot checks on labour force and record individual activity on timesheet and match number of workers present in attendance book versus physical presence. 16. Effecting frequent site visits to roll-call attendance of employees including subcontractors. 17. To ensure Foremen fill the allocation sheet and submit to Admin Clerk on a daily basis. 18. To compare number of workers in allocation sheet versus attendance book. 19. To ensure there is no wastage of materials by subbies or no damaging of company property. 20. To sign all delivery notes/invoices when materials coming on site and to be stamped with ‘’Kuros stamped’’. 21. OR and PR to be clearly differentiated. 22. To carry out regular inventory of power tools, plant & equipment, survey equipment and to send reports to the Operation Department on a weekly basis (Mondays).
|
|
|
|