Senior Administration and Operations Officer (The ABC Academy - ABC Training Centre Ltd)

Are you passionately committed to build your dream career...! Join the ABC Group of Companies for a brilliant career in The ABC Academy (ABC Training Centre Ltd).

Senior Administration and Operations Officer 

Role Overview:

The Senior Administration and Operations Officer ensures the smooth functioning of the ABC Academy by managing administrative processes, overseeing financial operations, and coordinating office management. This role collaborates with internal departments, ABC Group business units, and external stakeholders to support seamless training delivery. Reporting to the Group Training Manager, the role is central to coordinating external training programs and maintaining operational excellence.

Main Responsibilities:

• Oversee administrative processes for training programs, ensuring efficient planning, scheduling, and delivery.
• Build and maintain relationships with MQA, HRDC, and other relevant regulatory bodies to ensure compliance and optimize training levy reimbursements.
• Manage logistics for training sessions, including venue arrangements, resource allocation, and participant coordination.
• Maintain accurate records of training activities, including attendance, feedback, and certifications.
• Serve as the main point of contact for external training providers and vendors, ensuring clear communication and effective coordination.
• Ensure compliance with organizational standards and statutory regulations across all training programs.
• Oversee procurement and inventory of office and training supplies, ensuring availability and cost-effectiveness.
• Manage financial processes, including budgeting, invoicing, payment processing, and financial reporting.
• Monitor and track expenses to ensure alignment with approved budgets and financial objectives.
• Support cross-departmental projects, contributing to shared goals and fostering collaboration.
• Provide leadership to the administrative team, offering guidance, mentorship, and fostering a culture of continuous improvement.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations Management, or a related field. (HSC + 10 Years of Professional Experience may be considered based on specific experience.)
• Minimum 5 years of experience in administrative or operational roles, preferably in a training or corporate environment.
• Proficiency in financial management, office administration, and event coordination.
• Excellent organizational and communication skills with strong attention to detail.
• Strong team spirit and sense of responsibility.

ABC Academy reserves the right to call for interviews only the best-qualified candidates.

Inspired candidates should send their motivation letter and CV to the Human Resources Department.