This job is expired
Senior Accounts Payable Officer
- Plaine Wilhems
- Negotiable
- Permanent
- Added 12/06/2023
- Closing 12/07/2023
The Senior Accounts Payable Officer is also responsible to maintain assigned general ledger accounts, is accountable for the timely preparation of monthly journal entries and the reconciliation of the accounts and related schedules as well as providing support to the Finance department.
Duties & Responsibilities
Financial
- Ensure the completeness and accuracy of supplier records and respective master files;
- Manage payment of suppliers in accordance with payment terms and monitor credit limit of Suppliers
- Monitor debit balances in AP and justify reason of their occurrences by submitting monthly reports to Finance Manager/ Accountant.
- Monitor suspense accounts (Virtual payments / Contra-charges)and ensure that they are cleared out on a monthly basis
- Prepare electronic funds transfers and payments via cheques and released as defined per terms
Reporting/Controlling
- Assist Accountant/ Finance Manager in preparing MRA reports relating to Subcontractors/Suppliers
- Assist with month end closing reports and reconciliations;
- Ensure prepayment and AP related accruals account are cleared, reported and signed off on a timely manner
- Ensure reconciliation to supplier statements is done, where statements are available
- Ensure that Contra-charge balances are cleared on a fortnightly basis
- Ensure that intercompany balances are reconciled on a monthly basis.
- Ensure the list of payment status (cheques/ virtual payments) are updated on a daily basis (Released / In hand).
- Extract assigned Ledger listing and send to respective sites
Legal/Statutory
- Ensure proper VAT invoices are received before or at time when releasing payment
- Ensure Tax Deducted at Source(TDS) are retained and VAT are applied as per MRA requirements
- Respond or assist in responding to audit and tax queries
- To abide to International Financial Reporting Standards and Mauritian Companies Act requirements;
General
- Abides to Company’s Code of Conduct
- Attend team and other meetings
- Ensure processes and controls defined in procedure manual are respected at all times by all AP team members, systems are not to by-passed for payment processing by AP team
- Ensures Company procedures and policies are strictly adhered to by all team members
- Ensures that the teamwork spirit prevails and that all team members are able to contribute to the organisation to their full potential
- Escalate issues encountered in the day to day running to Finance team and follow-up with responsible parties
- Escalate matters to management as appropriate
- Identify and communicate with management opportunities for improvement in processes and workflows
- Instils a culture of continuous improvement
- Maintain professional and technical knowledge by attending training and workshops;
- Practice courteous assertiveness with all interactions; Treats everyone in the company with due respect and in a fair manner
- Safeguards confidential information and observes the rule of discretion and confidentiality at all times;
- To deal with GL/ Statutory related queries ;
- To participate in other activities Finance department.
- Upholds the Company’s interests, image and reputation
- Performs any other cognate duties as may be assigned by Management
Skills Requrement
- Sound level of common sense & logic.
- Well disciplined & systematic in information compilation
- Committed to hard work & results achievement
- Fostering Teamwork & effective Communication
- Honesty
- High Sense of Professionalism & Ethic
- Ability to meet deadlines
Gamma Construction Ltd
- Royal Road Chapman Hill, Beau Bassin, Mauritius