Payroll & administrativ coordinator

The Payroll & Administrative Coordinator is responsible for the accurate management of payroll, timesheets, expense reports, and administrative obligations for all WWS Energies employees, both locally and internationally, in close collaboration with the Operations, Human Resources, and Finance teams

Key Responsibilities

1. Payroll Management

• Prepare, verify, and consolidate payroll variable elements for both local and international employees

• Collaborate with payroll providers (local and international) for the generation of payslips

• Ensure compliance with Mauritian regulations and applicable foreign legislation

• Monitor salary payments, social contributions, and other mandatory declarations

2. Timesheet Monitoring

• Implement time tracking tools and ensure proper usage

• Review and validate timesheets in coordination with team managers

• Generate regular reports for management and financial partners

3. Expense Report Management

• Review expense reports: compliance, supporting documents, and adherence to internal policies

• Coordinate reimbursements in collaboration with the Finance department

• Track accounting records and support their analysis

4. HR and Finance Administrative Support

• Prepare HR documents: contracts, amendments, certificates

• Update HR databases and personnel records

• Provide support for audits and administrative compliance

• Contribute to the continuous improvement of HR/Finance processes

Profile Sought

• Degree in HR management, administration, or finance

• Significant professional experience in a similar role, ideally in a multicultural/international environment

• Excellent command of office tools, particularly Excel and Odoo

• Knowledge of local (Mauritius) and international payroll practices

• Precision, attention to detail, discretion, and a proactive mindset

Languages

• French: fluent (written and spoken)

• English: fluent (written and spoken) – essential for communication with international teams