HR & ADMINISTRATIVE ASSISTANT

Provide administrative support to the department in regards to the load of documentation that need to be processed Ensure the smooth running of the department on a day to day basis Bring value added contribution

• Maintain department office area and filing cabinets in an organized and professional manner
• Ensure confidentiality of all information
• Report in a clear, concise and accurate manner on a regular basis
• Participate in coordination of activities, information meetings, and employee welfare programs
• Provide administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues    
• Process time sheets on a timely manner and ensure that these time sheets are appropriately stored
• Create and maintain databases and trackers       
• Replenish office supplies as and when needed    
• Answer the telephone in a professional manner and assists internal guests with any questions                           
• Assist the HR manager with the recruitment, interviewing and selection processes and send appropriate correspondence to all applicants in a timely manner
• Support the HR Manager with the maintenance and upgrade of HR procedures
• Devise and implement, under the supervision of the HR manager, new HR projects for the company
• Ensure timely delivery of PPEs to employees       
• Ensure that employee leaves databases are updated on a monthly basis and send monthly fingerprint reports to managers
• Deal with ER and IR issues under the supervision of the HR manager
• Conduct regular orientation programs for new recruits
• Support the department in implementing training and development programs
• Devise and assist in conducting surveys  
• Act as representative of the HR department in committees as and when required.
• Work closely with all the team and clients to ensure a positive work environment.
• Liaise with authorities for Work permits, Occupation Permits, lodging and accommodation permits
• Maintain a daily log of important information to shared within the department.