HR / Payroll Officer
- Port Louis
- Negotiable
- Permanent
- Added 20/09/2024
- Closing 20/10/2024
- Jessen Arnachellum
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To perform as HR Admin / payroll task
- HR
- To process payroll in a timely and accurate manner,thus minimizing manual adjustments.
- To maintain payroll operations by abiding to policies and procedures.
- To ensure that other payment and /or deduction in payroll is properly authorized.
- To prepare and manage monthly payroll for Workers
- To maintain payroll information by collecting, calculating and entering data.
- To assist in the recruitment and selection process for workers by performing effective screening of candidates in relation to the required profile/Vacancy available.
- To manage occupation permit application (payments and do follow up on the renewal, to liaise with Finance Department and Board of Investment/Ministry of Labour for cancellation of bank guarantees and occupation permit/work permit upon termination of contract of employment)
- To assist the HR Executive regarding application of work permit.
- To process and close payroll on a monthly basis.
- To conduct induction of new employees (workers).
- To assist HRM/HRE in calculating the Govt increment and back pay;
- To process up for stipend of trainees
- To ensure that the attendance / leaves records of all staffs are updated and monitored properly
- Administration
- To prepare job contracts for new employees (Workers) and Trainee and to follow up on renewal of contract of employment
- To enroll new employee on face recognition software
- To maintain employee records (Workers) in Human Resource Management System (HRMS)
- To do follow up on the End of Probation report
- To prepare warning letters as and when required
- To update worker’s personnel file and Masterfile(HRMS) on a regular basis with regards to training and HR related activities and should update HRMS
- To maintain employee benefit administration, such as leave records, , medical, etc. (For Staffs and workers)
- To liaise with HRDC for refund purposes (prepare G1 and G3)
- To print / distribute emoluments
- To enroll new employee through YEP and follow up for refund.
- To prepare all HR Department cheque request and do follow up with accounts department
- To maintain employee benefit administration ,such as medical insurance cover , leaves records
- 3. Legal/Statutory
- To work in accordance to the Workers Right Act 2019
- To generate, print and submit emoluments(staffs and workers) for MRA Returns
- To fill in the annual returns for expatriates and submit same to the Mauritius Revenue Authority
- To ensure the personnel comply with legal/statutory requirements
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- To assist in the planning and organization of staff events including Team Building activities as approved by the Compan
- To coordinate activities of workers engaged in recording of hours of works
- To assist the HRE with the real Estate Agencies regarding accommodation for expatriates.
- To assist the HRE /HRM to coordinate with the local authorities regarding queries or industrial relation matters.
- To promptly report and assist in action on any inefficiencies identified
- Ensure that Accounting and Management are provided with relevant reports and timely report
- To instill a culture of continuous improvement
- To develop and monitor overall HR procedures systems through the organizations
- To uphold the Company’s interests, image and reputation
- To treat everyone in the company with due respect and in a fair manner
- To abide to the Company’s procedures and policies
- To abide to Company’s Code of Conduct
- To safeguard confidential information and observe the rule of discretion and confidentiality at all times
- To work as a team
- To perform any cognate duties as may be assigned by Management