Facilities Coordinator

The Facilities Coordinator will independently carry out all the services in his/her area(s) of responsibility mainly routine tasks to be completed independently according to office guidelines and/or under general supervision.

Key responsibilities:

• Answer general inquiries, assist in resolving issues/concerns or direct them to the appropriate resource.
• Process space reservation requests (assign and confirm space, catering and equipment) and ensure optimal workspace occupancy.
• Set up and maintain workspace/meeting rooms including catering and audio/visual equipment.
• Stock and maintain appearance of general use areas (e.g., coffee/vending area, etc.).
• Provide basic technical support for standard office equipment (e.g., drawers and printers).
• Provide support and/or execute activities related to in-site or off-site meetings and events.
• Receive, process, and deliver inbound and outbound, mail, packages and faxes.
• Act as a point of contact for external providers (commodity).

• Distribute and track office security access cards.
• Conduct regular checks of the office environment and report any areas requiring maintenance or electrical attention.
• Carry out instructions for security, fire, health and safety and maintain records.
• Act as fire coordinator and responsible for the locations exercise assessment.
• Act as a point of contact for the landlord or external providers, coordinating all works carried out in the ground and maintenance of the building.   
• Organize transport for employees and do reporting
• Liaise directly with suppliers ( Alpha Cleaning, NextSky, etc)

• HSC holder and above.
• Self-Starter, Ability to take initiative and successfully coordinate other activitites. 
• Strong Leadership skills.
• Strong customer service skills.
• Positive attitude and smart attire.
• Strong interpersonal, communication and problem-solving.
• Flexible in terms of working hours.

Advantage:

• Interesting salary
• Monthly Performance bonus
• Permanent contract
• Continuous training / Certification training possible
• Medical coverage / Pension plan
• Long-term professional development path