Corporate Administration Officer

Corporate Administration Officer - Team Collaboration and Client Relationship Management - Company Set-Up and Administration - Bank Account Management - Regulatory Compliance and Statutory Duties - Document Management and Confidentiality

1. Team Collaboration and Client Relationship Management
• Collaborate with all staff members with a spirit of teamwork.
• Assist the Directors and team in day-to-day business operations as required.
• Build and maintain strong relationships with clients.
• Respond to client queries promptly and provide accurate information and advice.

2. Company Set-Up and Administration:
• Set up companies accurately and in a timely manner, providing feedback to clients and internal teams on progress.
• Assist clients with the registration of companies and obtaining necessary licenses from the FSC.
• Administer a portfolio of clients and act as their primary point of contact, ensuring a high standard of service at all times.
• File required statutory documents such as annual returns and financial statements with relevant regulators, as required by law.

3. Bank Account Management:
• Assist with account opening with banks and address any related queries.
4. Regulatory Compliance and Statutory Duties:
• Monitor changes in laws and regulations by the FSC and ensure the company’s activities comply with current legal requirements.
• Maintain accurate and up-to-date company records such as registers of members, directors, charges, and minutes of board meetings.
• Arrange and coordinate meetings, prepare notices, agendas, and minutes, and ensure they are properly documented.
• Prepare board resolutions, ensuring accurate recording and filing.
• Collect, verify, and maintain client identification documents in accordance with anti-money laundering (AML) and customer due diligence (CDD) requirements.
• Regularly update KYC records and monitor client activities to ensure compliance with AML/CFT obligations.

5. Document Management and Confidentiality:
• Safeguard all key documents, agreements, and contracts, ensuring confidentiality at all times.
• Work closely with the compliance team to proactively identify and address potential regulatory or operational risks.