After Sales Administration and Accounting Back Office Assistant

Proactive Talent Solutions is an HR & Consultancy firm.

Our client is looking for an After Sales Administration and Accounting Back Office Assistant.

JOB DESCRIPTION

a) AFTER SALES DEPARTMENT:

1. Welcome guests at the reception counter and manage incoming and outgoing calls.

2. Plan and organize the agenda of the Managing Director, including his meetings and other movements (flight & Hotel reservations etc)

3. Manage and ensure follow up of orders between clients and suppliers, which will include a good “know how” of different models used by the various clusters of Multivac Export AG.

4. Assist the field service technicians in all their administrative and commercial tasks including:

a. Quote preparation

b. Casting

c. Spare parts sales

d. Inventory

e. Reporting

5. Assist the back-office planning/scheduling and reporting whilst ensuring that deadlines are met with regards to interventions and maintenance contracts.

6. Follow up on debtors and ensure timely collection of overdue invoices.

7. Follow up with suppliers - relationship building, ordering, sourcing of new prospects, evaluation of new prospects.

8. Follow up with clients - ensure good relationship is maintained and that deadlines are met by the field service team. Ensure proper planning before interventions are carried out as well as proper follow up following interventions.

9. Reporting - ensure that reports and templates are prepared on time for submission to management and subsequently constantly monitored. Good reporting will be a key to smooth application of our strategy.

10. Work with available IT tools in order to ensure that tasks are carried out as expected - This will include MUWO Webshop tool for ordering of spare parts.

11. Follow up with freight forwarders.

12. Report to management as and when required.

13. Ad hoc tasks.

b) ACCOUNTING DEPARTMENT:

1. Assist the financial controller with month end and year end reports.

2. Assist with the auditing queries and be in contact with internal and external auditors.

3. Work with our accounting tools for reporting and invoicing tasks on PASTEL, Cognos and TIS.

4. Filing.

5. Prepare invoices and any other administrative related documents to be validated by management.

6. Prepare payments to be validated by management.

7. Journals and working with our external accountant.

8. Prepare casting for stock

9. Manage petty cash.

10. Ad hoc tasks.

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.