Administrative Officer

We are looking for a motivated administrative assistant! This position is a key element in the good running of the company. You will be responsible for logistics and administrative tasks. If you are polyvalent and organized, we would love to meet you !

Job Description:

We are looking for a motivated administrative agent trainee ! 

This position is a key element in the good running of the company. 

You will be responsible for logistics and administrative tasks. 

You will be able to support the administrative department while bringing your personal approach 

If you are polyvalent and organized, we would love to meet you !

Tasks :

-      Responsible for the company's logistics in order to ensure the smooth running of the various organizations

-      Assist or support the accounting department in financial operations

-      Ensure confidentiality and security of records and procedures

-      Implement a filing system for documentation

-      Distribute and archive incoming correspondence (letters, e-mails, packages, etc.) and handle the reception of visitors

-      Optimize the company's internal communication systems

-      Process dispatch to suppliers or other external contractors

-      In charge of stock inventory for IT, Kitchen and Stationeries

-      Answer, screen and transfer inbound phone calls

-      Making travel arrangements for staff or clients

-      Maintain polite and professional communication via phone, e-mail, and mail.

-      Handle administrative requests and queries from senior managers

-      Organizing and scheduling appointments

-      Creation of company presentations

-      Support the Administrative Manager in daily various tasks 

Profile :

-      Strong interpersonal skills, as well as excellent communication skills, both written and oral;

-      Ability to follow procedures, methodical nature and attention to detail;

-      Some knowledge of secretarial techniques;

-      Knowledge in the use of office software, including Word, Excel and PowerPoint ;

-      Analytical and initiative skills, ability to provide solutions;

-      Ability to multi-task and a quick turnaround time.

-      Creativity and skill in digital design is a plus.

-      Driving license is a plus