Administrative Coordinator

The Project Administrator will support and manage a variety of tasks related to data management and administrative support within the company's development. This role ensures effective project execution, operational efficiency, and compliance with management controls.

Please apply here: 

https://maxcity.bamboohr.com/careers/32?source=aWQ9MjQ%3D

The Project Administrator will support and manage a variety of tasks related to data
management and administrative support within the company's development.

 This role ensures effective project execution, operational efficiency, and compliance with

management controls.

Key Responsibilities
• Collect and analyze data to support decision-making and identify areas for
improvement.

• Assist in the coordination of projects, including preparing project files, expense
requests, and maintaining detailed operational records.

• Track and report on budget variances, expenditures, and the overall financial
health of projects.

• Communicate effectively with both internal and external stakeholders to gather
information and facilitate project requirements.

• Collaborate with cross-functional teams to ensure alignment with the
organization’s goals and objectives.

• Handle administrative tasks such as filing, generating reports and presentations,
setting up for meetings, and managing office supplies.

• Maintain up-to-date records related to tenants, maintenance schedules, and
other property-related documents.

• Prepare regular reports on property status, tenant feedback, and maintenance
schedules for project managers’ review.

• Follow up on the operational budget to ensure effective resource allocation.

• Ensure the application of management control rules within the business unit.

• Oversee and support the reception team in fulfilling their responsibilities,
ensuring high standards of tenant service and operational compliance.

• Perform any cognate duties

Profile:

Minimum of 2 years' experience in property administration.

Min HSC/ Diploma Level

Office Management experience or knowledge.
Good administrative and organisation skills.
Analytical skills, interpersonal skills
Excellent communicator (written and verbal/presentation skills)

Understanding of Property Management.
Good understanding of basic accounting principles