Administrative Assistant (2444-AAST)

Our client in the property sector is seeking to recruit an Administrative Assistant who will report to the Executive Assistant. The incumbent will perform a variety of general and clerical tasks in a well-organised and timely manner.

Responsibilities:

• Uphold a strict level of confidentiality.
• Maintain an organized filing and document control system for paper and electronic documents.
• Retrieve information as requested in a timely manner.
• Schedule and coordinate meetings, appointments, and manage travel itineraries.
• Assist in scheduling in-house and external training and events.
• Provide word processing support as required, including but not limited to preparation of reports, papers, letters, general office correspondence, and minutes of meetings.
• Circulate minutes of meeting to related stakeholders within agreed timelines.
• Ordering and taking inventory of office supplies.
• Verify delivery notes and invoices for the purchases upon delivery of goods and services.
• Coordinate the obtention of signatures before issuing payments.
• Process incoming invoices and other documents and ensure prompt distribution of same.
• Undertake other general clerical duties, including but not limited to, dealing with incoming and outgoing correspondences in a timely manner, photocopying and collating papers and mailings, printing of documents and arranging for documents to be dispatched.
• Ensure that any phone call received for sick and annual leaves by employees are communicated by writing to Human Capital.
• Perform such other related duties as may be assigned.

Profile:

• Higher School Certificate or equivalent.
• Certificate in Secretarial duties.
• At least 3 years of experience in similar position.
• Fully proficient in MS Office suite.
• Excellent verbal and written communications skills.
• Detailed oriented and strong organisational skills.
• Must be able to work independently, as well as perform as part of the team.
• Ability to work under pressure and within tight deadlines.