Administrative Assistant (2444-AAST)
- Moka
- Negotiable
- Permanent
- Added 01/11/2024
- Closing 01/12/2024
- Human resources
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Our client in the property sector is seeking to recruit an Administrative Assistant who will report to the Executive Assistant. The incumbent will perform a variety of general and clerical tasks in a well-organised and timely manner.
Responsibilities:
- Uphold a strict level of confidentiality.
- Maintain an organized filing and document control system for paper and electronic documents.
- Retrieve information as requested in a timely manner.
- Schedule and coordinate meetings, appointments, and manage travel itineraries.
- Assist in scheduling in-house and external training and events.
- Provide word processing support as required, including but not limited to preparation of reports, papers, letters, general office correspondence, and minutes of meetings.
- Circulate minutes of meeting to related stakeholders within agreed timelines.
- Ordering and taking inventory of office supplies.
- Verify delivery notes and invoices for the purchases upon delivery of goods and services.
- Coordinate the obtention of signatures before issuing payments.
- Process incoming invoices and other documents and ensure prompt distribution of same.
- Undertake other general clerical duties, including but not limited to, dealing with incoming and outgoing correspondences in a timely manner, photocopying and collating papers and mailings, printing of documents and arranging for documents to be dispatched.
- Ensure that any phone call received for sick and annual leaves by employees are communicated by writing to Human Capital.
- Perform such other related duties as may be assigned.
Profile:
- Higher School Certificate or equivalent.
- Certificate in Secretarial duties.
- At least 3 years of experience in similar position.
- Fully proficient in MS Office suite.
- Excellent verbal and written communications skills.
- Detailed oriented and strong organisational skills.
- Must be able to work independently, as well as perform as part of the team.
- Ability to work under pressure and within tight deadlines.