Admin & Purchasing Clerk

We are seeking a highly organized and detail-oriented Admin & Purchasing Clerk to join our team. The ideal candidate will be responsible for handling day-to-day administrative tasks while managing procurement activities to ensure smooth office operations and timely acquisition of goods and services.

Key Responsibilities:

1. Procurement Duties:
• Prepare and process purchase orders for goods and services, ensuring compliance with company policies.
• Evaluate vendor quotes and negotiate pricing to secure the best value for the company.
• Maintain relationships with suppliers and monitor vendor performance.
2. Administrative Support:
• Assist in the preparation of reports and documentation related to purchasing activities.
• Maintain organized files for purchase orders, receipts, and vendor contracts.
• Update and manage inventory records, ensuring accurate stock levels.
3. Communication:
• Serve as the primary contact for suppliers and internal departments regarding procurement inquiries.
• Coordinate with various teams to forecast purchasing needs and manage supply levels effectively.
4. Data Management:
• Use procurement software to track orders and inventory levels.
• Analyze purchasing data to identify trends and opportunities for cost-saving measures.
5. Compliance and Reporting:
• Ensure all procurement activities comply with company policies and relevant regulations.
• Assist in audits by providing necessary documentation and reports related to purchasing activities.

Qualifications:

• High school diploma or equivalent; associate’s degree in business administration or related field preferred.
• Proven experience in procurement, purchasing, or administrative roles (2+ years preferred).
• Proficient in Microsoft Office Suite (Excel, Word) and experience with procurement software (e.g., SAP, Oracle).

Skills:

• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Detail-oriented with a strong sense of accuracy.
• Ability to work independently and as part of a team.